Logistics / Pa - Manchester, United Kingdom - Visual Architects

Visual Architects

Verified Company

Manchester, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Logistics / PA

About us;

Visual Architects is an organisation of creatives, artisans, builders, thinkers, and riggers, and together we possess an array of skill sets which allow us to tailor every aspect of events.

Based in Manchester, we specialise in event and prop design, production, installation and project management, making us a one stop shop for all your event fit-out requirements.

Over the past fifteen years we have successfully run our own events, giving us the knowledge and know-how of how events work and what they need, in order to run efficiently and avoid the headaches that come with production.

From club and festival décor to restaurant design and brand activations we have gone from strength to strength to become one of the biggest uk décor and prop installation companies.

After expanding quickly across the U.K our services now are currently in Dubai, Ibiza, California, Croatia and Saudi Arabia, with plans to reach new destinations over the upcoming seasons.

With our world renowned clients including Boomtown, Kendall Calling, Puma, Eden Ibiza, FIVE Hotel Dubai and Love Island, you can be sure you will be working on some exciting and innovative projects.

Overview;

We have an excellent opportunity for an experienced Personal Assistant to join our team at Visual Architects on a permanent basis.

You will act as their right-hand person managing a complex, fast-changing diary and inbox; liaising with clients including high-profile stakeholders;arranging travel and accommodation bookings and supporting the achievement of strategic objectives.

This role is extremely varied and you will be required to work across all sectors of the business including event management.

Individuals with an event and or design background are encouraged to apply.

Duties & Responsibilities;

Provide administrative support to the Production Manager
Day to day production management tasks
Liaise with installation team and production manager
Assist the production manager on day to day tasks
Prepare and distribute well written correspondence on behalf of the production manager
Gather, analyse and present reports to the production manager for analysis
Manage and communicate with all installation teams
Manage all bookings, travel arrangements, ensuring best use of time and money
Support administration team when required

Skills & Experience

Previous experience in a fast paced PA role is desired;
Experience in the Events industry is desired, but not essential;
Excellent interpersonal skills;
Exceptional written and oral communication skills;
Excellent word processing and IT skills, including knowledge of a range of software packages;
Ability to work under pressure, to tight deadlines and juggle a range of different tasks;
Sound organisational and time management skills;
Ability to research, digest, analyse and present material clearly and concisely;
Ability to work on your own initiative;
Honest and reliable, with the ability to be flexible;
High level of attention to detail;
Discretion and an understanding of confidentiality issues;
Good sense of humour is preferred.