Cheata - Programme Coordinator - Nottingham, United Kingdom - Nottingham University Hospitals NHS Trust

Nottingham University Hospitals NHS Trust

Verified Company

Nottingham, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Band 5

Main area

Clinical Engineering

Grade

Band 5

Contract

Permanent

Hours

Part time hours per week

Job ref

Site

Town

Nottingham

Salary
- £24,907 - £30,615 Pro Rata

Salary period

Yearly

Closing

11/08/2023 12:00

Job overview

CHEATA (the Centre for Healthcare Equipment And Technology Adoption) is a unique facility in the NHS.

This is an exciting opportunity to join a small team making a big difference to the adoption of innovative technology in healthcare.

The Programme Coordinator will provide comprehensive coordination of CHEATA services.

The role requires significant organisational skills, initiative, time management skills and personal credibility.

The post holder will support the CHEATA team through being the primary point of contact for clients ensuring the smooth running of the day to day business and supporting/facilitating meetings and allied events.

They will be a key member of the team helping coordinate the wide programme of research, innovation and development activities, as well as providing administrative and organisational support to the projects.

The role requires strong organisational skills to ensure effective running of the service.

Main duties of the job

The key purpose of the role is to support the smooth running of CHEATA programmes and projects.

This includes all aspects of operational support (communications, work plans, business cases etc.

) administrative support (financial administration, timesheets, record keeping, etc.); Quality and Governance support (support the production of performance and governance reports) and communications (including being the first point of contact for CHEATA services, client follow-up.)

Often the first principal client contact, a friendly disposition and enthusiasm for new adoption of new technology in healthcare is important in the role aligned with stronghold organisational and administrative skills.

Working for our organisation

The Clinical Engineering department, part of the wider Medical Physics & Clinical Engineering service, is one of the largest in the country, offering a diverse range of medical device related services both to the Trust and external customers.

It has strong links within the medical device industry, with academia and with other healthcare providers.

The department is actively involved in clinical research, medical device development, technology transfer and specialist consultancy - as well as providing the comprehensive medical technology management, clinical training and safety management services fundamental to the delivery of healthcare by the Trust.

CHEATA provides a ranges of services to help developers of medical devices make them suitable for the NHS.

Its work is project based and collaborates with clinical researchers, academics, industry and a range of stakeholders supporting the adoption of innovative technology in healthcare.

Please refer to the job description and person specification attached to the advert for the full details of the vacancy.

Detailed job description and main responsibilities

(Please details in the attached see job description)

Operational - coordination of activities, projects and events. Supporting production of business cases, marketing materials, brochures. Managing work plans on behalf of the team.

Liaising with internal and external customers and other stakeholders Be the first point of contact with customers and manage customer follow-ups.

Administrative - maintain financial database of transactions, invoices, contracts and support the Business Manager in the production of budget reports.

Record activities and manage time sheets. Facilitate meetings and associated events.

Person specification

Training & Qualifications

Essential criteria

Higher level education or equivalent experience gained through work in a similar / administration role
Evidence of good written English
Evidence of ongoing further personal and professional development

Desirable criteria

Formal administration / management qualification
Project management qualification / experience

Experience

Essential criteria

Recent significant experience in a senior administration / business support role or as a PA / EA at Director level in a large complex organisation
Evidence of broad range of admin and business support experience in similar organisations
Calendar Management experience in complex organisation, or of may projects etc.
Knowledge of computer and software use and inputting procedure and experience of report writing, use of spreadsheets etc.
Experience of developing and maintaining administration systems and procedures
Budget management experience

Desirable criteria