Executive Assistant to CEO and Senior Management - Glasgow, United Kingdom - IDOX plc

IDOX plc

Verified Company

Glasgow, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Executive Assistant, UK (hybrid), any Idox office.

About the role

We are looking for an experienced Executive Assistant to support our C-Suite in advancing progressive and challenging corporate projects for Idox plc.

Providing information and administrative assistance to a wide range of senior internal and external stakeholders, our Executive Assistant will be fully engaged with our Senior Management Group (SMG), board members and business partners to Idox.

This is a great opportunity to work hard with, and develop fast with, a dynamic senior management group.

Idox will provide resources, mentoring and a competitive benefits package (including flexible working), designed to reward success as you achieve your own professional development goals and at the same time, support your well-being.

Key Responsibilities:

Senior Management Group (SMG) diary management

Co-ordinate multiple diaries, and manage commitments with internal and external stakeholders to maximise time efficiency for the board and senior management group.

SMG communications

SMG document production
Drafting and assisting in the production and distribution of internal and external documents to deadline.

SMG event management

Organisation of regular internal meetings, large scale external events, arranging appropriate facilities and travel arrangements, and ensuring any necessary documentation is provided in a timely manner.

This includes support of our staff communication programme alongside our Head of Communications. Events explicitly include PLC board meetings, investor roadshows and presentations to city analysts.

SMG administration
Regular travel arrangements, use of travel management systems, oversight of personal expense claims. Minute-taking. Pro-active follow-ups to actionable items, when appropriate.

SMG business
Involvement in other projects across the business, as necessary for the effective performance of the leadership team.

Adherance to Idox Information Security policies and protocols.

Person Specification:

Excellent communication skills, to quickly build rapport with business partners
To uphold a strict level of confidentiality
Professionalism and integrity at all times, total composure with internal and external stakeholders
Initiative to progress matters and escalation to the CEO and other Executive Officers
To travel to Idox offices as required to support the activities of the Leadership teams. Occasional, pre planned travel is expected to be within the UK.

To be successful, you should bring:

Previous experience working alongside senior leadership in a plc. Any experience working with international teams would be welcome, particularly with Indian colleagues.
Advanced Microsoft Office skills, with an ability to become familiar with firmspecific programs and software
Proficiency in collaboration and delegation of duties
Strong organisational, project management and problemsolving skills with impeccable multitasking abilities
A friendly and professional demeanour.

About Idox
Our specialist software solutions power the performance of government and industry, driving productivity and a better experience for everyone.

Built around the user and designed in collaboration with experts who have worked through every detail of every process from end-to-end, our hard-working process engines deliver exceptional functionality and embed workflows that drive efficiency and best practice with a long-term focus for regulated environments.

Through the automation of tasks, the simplification of complex operations, finding scalability as operations evolve, and more effective management of information, we help our customers harness the power of Digital, so they can do more.

We employ around 660 staff in the UK and worldwide, including Europe, North America and Asia, so some travel to meet colleagues may be required.

Our Values, Our Culture

Idox is a company where we can all be ourselves and succeed on merit, where we respect all our employees, customers and communities in which we live, work and are a part of.

We recruit and reward employees based on capability and performance - regardless of race, gender, sexual orientation, gender identity or expression, lifestyle, age, educational background, national origin, religion or physical ability.

Each office location worldwide, is free to respond to local needs to create a culturally sensitive workplace for everyone.

In doing so, we want every employee to feel our commitment to showing respect for all and encouraging open collaboration and communication.

Our Benefits Flex to Fit

We recognise that for individuals, the opportunity to work flexibly can enable them to achieve a better work-life balance along with a greater sense of responsibility, ownership and control of their working life.

During the pandemic, all our employees successfully transitioned to remote working and we are open to conversations