Receptionist / Premises Support Assistant - Exeter, United Kingdom - Devon Partnership NHS Trust

Devon Partnership NHS Trust

Verified Company

Exeter, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

The Receptionist / Premises Support Assistant forms part of the Premises Management Team which deals with the running and central administration requirements of the building covering elements of both hard and soft services within facilities management.

Part of the role will be to provide a high quality and effective reception and administrative support service within the team which promotes good customer service and effective working relationships.

The post holder will develop high levels of skills and knowledge associated with the service which can include the following:
Assisting with front of house reception duties and dealing with queries. General administrative support Communicate and liaise with a range of contacts including HR, employees, service users and Trust managers.

Researching and reporting information Maintaining confidentiality and the security of records and documents where necessary Managing diaries Making and taking telephone calls Produce a variety of documents and maintain online systems Preparing text from notes Working effectively with others Storing, retrieving and archiving information The post holder has a key role in providing support across the full range of office and service activities and business processes, including the smooth running of the office environment, front of house functions, administrative and secretarial support to operational staff and the provision of relevant support, information and advice to Service and Senior Managers.