Executive Assistant 7763 - Worksop, United Kingdom - Sue Ross Recruitment

Sue Ross Recruitment

Verified Company

Worksop, United Kingdom

6 days ago

Posted by:

Tom O´Connor

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Description

Sue Ross Recruitment are working on a fantastic opportunity to join a private household as Private Executive Personal Assistant.

We are looking for an experienced and highly motivated Executive Personal Assistant to support a busy private household based in North Nottinghamshire dealing with both personal and company matters.

The role will have the support of internal departments and external advisors. However, it is a stand-alone position so applicants must be happy to work predominantly on an independent basis.

General duties:

Maintaining the highest level of confidentiality and discretion
Screening telephone calls, handling enquiries or taking messages as required
Diary management and synchronisation of diaries, both personal and professional.
Arrangement of national and international travel

BUSINESS RELATED DUTIES

Organising meetings, taking, and producing accurate and timely minutes of Governance and Foundation Trustees meetings (68 per year). Distributing papers for these and other internal and external meetings. Some limited UK travel to attend meetings may be required
Communication and liaison with Executive Directors, Senior Managers, and external professional advisers
Management and upkeep of database, website vault and passwords
Liaison with staff and managers of other sites
Organisation of events for the family in conjunction with other departments
Support for management of properties UK and overseas (France and Italy). Liaising with managing agents and representatives for payment of invoices and related matters
Preparing expense claims for business mileage and expenses
Dealing with requests for Estate events, mainly charitable
Managing very occasional requests to marry/ or for burials on the Estate's churches
Other administrative and organisational duties on request

PRIVATE RELATED DUTIES

Coordination and administration of hospitality, including shooting parties, (managing guest list, invitations, replies)
Dealing with auction houses (bidding, arranging payment, onward transportation)
Procurement of items for individual requirements, garden, house staff, wines (managing deliveries/returns and refunds, checking orders and invoices)
Dealing with private healthcare providers on the family's behalf as well as GP, Dentist, Optician appointments
Vehicle management (servicing, MOT, disposal, and acquisition)
Property insurance providing information and managing any claims with family solicitors
Liaison with other departments regarding house maintenance works, security aspects and curatorial for movement of paintings and furnishings
Conduit for the flow of information within the household staff and building excellent working relationships
Monitoring and assistance in managing personal bank accounts (UK and international)

Extensive previous experience in a similar executive level role is absolutely essential. Language skills (French or Italian) are advantageous but not essential.

May we take this opportunity to thank you for expressing an interest in one of our roles and wish you the very best in your search for employment.

Job Type:
Permanent

Salary:
£40,000.00 per year

Ability to commute/relocate: