Venue Assistant - Lewes, United Kingdom - Lewes Town Council

Description

Department:

Community Centres


Location:

All Saints Centre, Malling Community Centre and Town Hall Centre


Job Title:

Community Centre Assistant


Grade:

Scale 3 Spinal Column Point 5-6


Responsible to:

Community Centre Manager


Main purpose of the role:

To assist the Managers and Assistant Managers and deputize as required in all day-to-day operations at the Community Centres to facilitate smooth running of events and performances at the Centres.

To supervise the buildings during operating hours on a rota basis, including split shifts, emergency cover, early mornings, evenings, weekends and Bank Holidays as required.

To act as liaison between users of the centre and the Council, as appropriate.

To be responsible for building maintenance and cleanliness, maintaining all areas of the facilities in a clean and tidy condition.

To be responsible for equipment including set up and clear down as required; stores and consumables.


Key Tasks

• To comply with all instructions given by the Centre Manager and Assistant Manager in relation to the work in hand.
• To act as first point of contact for hirers/promoters and other users/patrons of the Centres as required.
• To undertake all filing, typing and other office duties required to ensure the efficient management and running of the Town Council service including maintenance of a functional venue booking system.
• To assist in ensuring full compliance with conditions of all formal licenses.
• To prepare venues for functions, ensuring the venue is well presented and where appropriate setting up equipment such as seating and lighting and clearing away.
• To maintain all offices, halls, kitchens and toilets in a clean and tidy condition.
• To maintain proper operation of all safetyrelated systems/equipment and procedures.
• To ensure that all work is carried out in a safe and proper manner to the best standard possible and using appropriate tools, plant and equipment.
• To check that all tools, plant, machinery and equipment is used in accordance with the manufacturer's instructions and that, as appropriate, all PPE (personal protective equipment) is worn helmets, goggles, glasses etc.
• To undertake health and safety checks and inspections of Town Council property, immediately rectifying minor defects if possible, reporting damage etc. promptly. To include regular inspection of land; buildings; paths; fences; boundary walls; gates; signage; site equipment; fixtures & fittings etc. To promptly advise of obvious deterioration, or imminent hazard, and assist in the preparation of solutions.
• To keep records of inspections and actions, as directed, and ensure that these are accurate, legible and complete.
• To undertake grounds maintenance and horticultural duties as required, keeping all external areas free from dirt, litter and weeds.
• When works are not within the capability/remit of the postholder, to monitor performance/satisfactory completion of works where carriedout by third parties.
• To maintain appropriate stocks and availability of consumable materials.
• To maintain appropriate records and documentation.
• To be prepared to work in any of the Town Council premises to carry out your duties.
• To ensure security of the premises, act as key holder for Town Council properties and land as required, and share duty as firstcontact for emergencies.
• To deter antisocial use, insofar as practical, and report problems promptly.
• To maintain Town Council notice boards, ensuring they are kept up to date.
• To comply with the Town Council's Health & Safety Policy at all times.
• To undertake available training opportunities identified through appraisal and supervision and show a commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of Town Council services.
• To undertake any other tasks commensurate with the grading of the post, as required by the manager/supervisor or the Town Clerk, ensuring that all duties undertaken are done so in accordance with Council policies, practices, procedures and standards.

This job description sets out the duties of the post at the time when it was drawn up. This is not to be taken as exhaustive nor exclusive.

Such duties may vary from time to time to meet the needs of the service without changing the general character of the duties or the level of responsibility entailed.

Such variations are a common occurrence and cannot of themselves justify a reconsideration of the grading of the post.


Post Title:
Community Centre Assistant


Location:
Lewes


Grade:
NJC Scale 3 SCP5-6


Essential Criteria

Desirable Criteria

Method of Assessment/

Source of Information

Key Skills & Abilities

• Ability to clean premises to a high standard
• General maintenance/ DIY skills to a reasonable standard
• Ability to deal with members of the public in a polite manner at all times
• Good communication skills
• Ability to develop good workin