Payroll Officer - Loughborough, United Kingdom - UK Anti-Doping

Description

Job title Payroll Officer (part-time, 21 hours per week, days to be discussed and agreed - either Mon - Wed, four days or five days per week)


Reports to Senior Finance Officer


Grade 3


Directorate Business Services


Term Maternity Cover (fixed-term, part-time)


Salary £14,992 - £15,332 (pro ratad from £24,533 - £25,090 FTE)


How to Apply

Job details
This role is part-time, on a basis of 21 hours per week.

The team is open to these hours being worked across either a three (Mon-Wed), four or five day pattern and this can be discussed during the recruitment stage.

This role is a fixed-term, maternity cover contract (for approx. 12 months).


Job purpose
The Payroll Officer will work within the Finance Team, in collaboration with the HR
Team, to process the payroll for UK Anti-Doping (UKAD) staff, Doping Control Personnel
(DCP) and National Trainers (NT).


Job facts and figures

Responsible for:
- processing monthly payroll for approximately 80 staff members
- processing bi-weekly payroll for approximately 250 DCP and 50 NT
- providing high quality, customer focussed and proactive support to our DCP and NT
- maintaining, developing, and enhancing internal and external relationships, primarily with DCP and NT


Key result areas

DCP & NT Payroll

• Checking and authorising of all fee claims, including travel and subsistence, for

DCP and NT

• Working in collaboration with the Logistics and Education Teams to ensure an efficient claims process
• Processing of biweekly payroll to agreed deadlines
• Processing and administration of pension contributions (NEST), including enrolling eligible DCP and NT
• System support for DCP and NT, providing remote assistance and IT trouble shooting where necessary

Staff Payroll

• Calculate and process any changes to the staff payroll
• Work in collaboration with the HR Team to ensure relevant supporting documents are provided and appropriate approvals received
• Ensure payroll calculations are correct and processed according to company policies and statutory legislation
• Operate LPFA pension contributions
• Monthly reconciliations of payroll control accounts

General

• Resolve any payroll discrepancies and respond to queries in a timely manner
• Take ownership of annual and monthly duties, including payroll reconciliations, statutory returns, benefits in kind, and payments to HMRC and pension providers
• Liaise with HMRC and pension providers on any queries
• Support for external and internal audits, providing the appropriate information where necessary
• Act as a joint system administrator for the expense and payroll systems, ensuring they are maintained with accurate and complete data
• Assist the Finance Team with any adhoc duties as reasonably required

Key internal and external contacts

• UK Anti-Doping colleagues
• DCP and NT
• Support teams for financial systems, both internal and external
• External and internal auditors
• HMRC, NAO, LPFA and Nest

Person specification

Qualifications/experience/knowledge

• Relevant experience in a small f inance and/or payroll team
• Sound knowledge and experience of payroll legislation
• Previous responsibility for running inhouse payroll
• Experience using Access Dimensions and Select Pay desirable, but not essential

Skills

• Excellent communication skills, able to clearly convey information to internal and external customers
• A highly organised, personable, and approachable individual with a cando attitude
• Ability to prioritise workload to meet deadlines
• A keen eye for detail and detecting errors
• Technically competent with ambition for continuous improvement
• Motivated and proactive in carrying out daily, weekly and monthly tasks
• Excellent time and resource management
• Strong team player, with a handson attitude to support other team members when required
• Proficient in using Microsoft Excel, Word and Outlook
• Passion for and knowledge of sport is desirable

Benefits

• 25 days annual leave (pro rata) plus bank holidays and accrue one days annual leave for every year of service, up to 30 days
• Two days paid Sports Leave and one day paid Volunteer Leave per annual leave year
• SMART Working including hybrid working from home and the office
• Flexible Start and Finish times (start between 08:00 10:00 finish between 16:1 18:15)
• Christmas closure, between Christmas and New Year (not deducted from your holiday allowance)
• Healthy Lifestyle Benefit
• Employee Assistance Programme
• Eye care vouchers
• Government Pension Scheme (LPGS) with UKAD contributing an additional four per cent pension allowance on top of your basic salary
• Enhanced maternity and paternity leave
• Family friendly leave including emergency leave and parental leave
• Cycle to Work Scheme
• Interest free Season Ticket Loan
• Staff Consultation Forum
• Equality, Diversity & Inclusion Working Party

Job Types:
Part-time, Fixed term contract


Salary:
£23