Accounts Assistant - Chiswick, United Kingdom - Carallon Ltd

Carallon Ltd

Verified Company

Chiswick, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

About Us
Carallon is a research and development company which creates industry-leading, award-winning products.

Based in London, it specialises in industrial hardware and software design for the entertainment industry, encompassing lighting control, LED video processing, and motion control.

Its products are used all over the world for high profile installations and events including the London Eye, Academy Awards, and recent U2, Roger Waters and Ed Sheeran world tours.

The Carallon group encompasses the following companies:

Carallon Limited, for the development and manufacture of lighting and video processors and devices
Pharos Architectural ControlsLimited, for the distribution and support of a range of lighting control products, used in theme parks and architectural installations worldwide
Brompton TechnologyLimited, for the distribution and support of processing solutions for video walls used in concerts and awards shows
SixEye Limited, a software as a service company providing remotemanagement solutions for dynamic lighting projects and fixed installations

Job Summary

The Account Assistant will be responsible for administration and management of accounts payable / receivable process for all four companies.

Duties include processing invoices, answering accounts payable queries and reconciling supplier statements.

Effective communication and organisational skills are a key requirement of this position and there needs to be a willingness to assist in additional day to day operational tasks.

Key Responsibilities

Communicating with relevant suppliers to process invoicing or payment queries
Attaching the correct documentation to invoices and reconciling purchase orders to invoices received
Posting invoices and credit notes and ensuring they're coded correctly in the system
Preparing monthly supplier statement reconciliations
Ensuring that all accounts payable activities comply with relevant financial policies and procedures
Investigating and resolving outstanding creditor items
Processing of sales invoices aligned to sales orders and delivery notes
Chase customers for overdue payments
Prepare regular intercompany transactions between the companies for royalties, expense items and manufactured products
Regular reconciliations of intercompany accounts
Assist with annual audits for all four companies for accounts payables
Monthly supporting schedules for marketing, R&D and travel and entertainment expenses
Regular reconciliation of company credit cards
Update supplier prepayments
Provide support on accounts payable functions

Ideal Qualifications

Minimum qualification as A 'Levels
Working knowledge of general accounting procedures
IT literacy, including knowledge and experience of relevant accounting and ERP systems
Strong organisational skills, as they typically handle high volumes of invoices
Strong communication and presentation skills in both verbal and written English
Ability to build effective relationships with suppliers
The ability to work well in a team and collaborate with others
Working knowledge of management accounts preparation
Highly proficient in Excel
Excellent time management, including the ability to prioritise conflicting tasks appropriately
Ability to work independently under the guidance of senior colleagues

Desirable Extras