Sales Ledger/administrator - Lisburn, United Kingdom - Gen Tech Specialist Recruitment Solutions

Gen Tech Specialist Recruitment Solutions
Gen Tech Specialist Recruitment Solutions
Verified Company
Lisburn, United Kingdom

3 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Permanent Sales Ledger/Administrator required for Locally Homegrown Business on the outskirts of Lisburn.

Duties will include:


  • Review and processing of Service invoices.
  • Review and processing of sales orders prepared by the Sales and Parts team.
  • Processing of quotations.
  • Managing the company's credit control.
  • Verifying VAT on invoices to ensure compliance.
  • Resolve queries by key internal and external stakeholders in a timely manner.
  • Identify potential problems or issues.
  • Taking credit card payments over the phone.
  • Collection of DD payments for Hire Fleet invoices.
  • Monthly intercompany reconciliations for sales ledger.
  • Send out monthly statements to customers.
  • Build and maintain strong working relationships with customers.
  • Record notes/details of customer contact within Encore.
  • Send copy invoices as required.
  • Upload invoices and or invoice details to customer portals.
  • Escalate any concerns over unpaid invoices and potential bad debts to the Financial Controller.
  • Escalate the treatment of any cash allocation issues or potential adjustments that you are unsure about to the Financial Controller.
  • Review proforma accounts and report to the Financial Controller on a weekly basis.
  • Open new customer accounts in line with company procedures.
  • Raise sales credit notes in line with company procedures.
  • Liaise with Sales team to establish upcoming sales for cashflow purposes.
  • Maintain Hire Fleet records including contracts, invoices, etc.
  • Assist Sales Team with management of Hire Fleet movement including assisting with booking haulage.
  • Record Hire Fleet movement within the Encore system and fleet management documents.
  • Assist with TSS reporting.
  • To work with all departments, particularly with projects that are being explored or implemented.
  • Undertake any other duties consistent with the purpose of this job or to support the needs of the business

Essential Criteria:


  • 2 years generalist book keeping / sales ledger experience.
  • Experience working with stock and job costing.
  • High attention to detail with an inquisitive mind.
  • The ability to work to tight deadlines.
  • Communications skills, both verbal and in writing, together with the ability to communicate at all levels.
  • Interpersonal skills and the ability to develop strong working relationships.
  • Excellent organisation and prioritising skills.
  • A solid understanding and knowledge of: o Double entry bookkeeping.
  • Purchase, sales and general ledgers.
  • Knowledge of Encore, Protean, Xero, or similar products is preferable.


  • Microsoft Office

  • Excel, Teams, Outlook, Word and PowerPoint.
  • Understanding of ROI and UK VAT.
  • Access to a car due to client location.

Hours of Work: 8.30 am pm

Salary:
£26,000 - £30,000 (DOE)
For further information contact Tanya Lyttle at GenTech Recruitment on


Job Types:
Full-time, Permanent


Salary:
£26,000.00-£30,000.00 per year


Benefits:


  • Free parking
  • Onsite parking

Schedule:

  • Monday to Friday

Work Location:
In person
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