Business Operations Coordinator - London, United Kingdom - HeliosX

HeliosX

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are HeliosX. A group of health tech companies on an ambitious mission to change the way healthcare is delivered. We believe everyone should have access to high-quality, affordable healthcare to help them live healthier, longer, and happier lives. HeliosX's vertically integrated clinical and pharmacy platform powers a personalised, end-to-end healthcare experience.

The Opportunity

This is a permanent, full time role based in our Central London HQ, while providing support to two other sites where needed.

It will be a hybrid working arrangement, with 4 days per week spent working in the office. The Business Operations Coordinator will report to the VP Operations.

Key responsibilities include:

Office Management making sure our office space is organised, well stocked with supplies, food, and runs smoothly daytoday; coordinating team lunch, scheduling onsite meetings and managing room bookings; processing mail and handling utilities as well as managing the relationship with the landlord; providing general administrative support to onsite and remote employees.
Administrative Support coordinating calendars and managing meeting schedules, booking travel, CV filtering and filing.
Executive Support spending up to 10% of your time working closely to assist the CEO and wider leadership team with personal administrative tasks.
Business Operations Support supporting across a range of foundational operational tasks, including data entry, documentation, arranging/renewing insurance policies and business trademarks.
People and IT Administration overseeing employee onboarding, tech equipment distribution, and inventory management.
Project Support using your initiative to progress projects on behalf of the CEO and VP Operations, providing regular updates and follow up with the team as needed.
Culture organising office activities and events, as well as creatively helping develop the team culture.

What you'll bring to HeliosX

Experience supporting a senior leader or senior team in a fastpaced technology company or international firm.
A selfstarter, who's not afraid to get stuck in with unfamiliar tasks and thrives in a fastpaced environment
Excellent organisation, communication and stakeholder management skills.
Exceptional attention to detail.
Ability to multitask and take ownership over multiple projects and experience navigating an everchanging environment
Advanced proficiency with Gsuite or similar systems (ideally Excel or Google Sheets).

Why work with us?:

Competitive pay and generous equity allocations with significant upside potential
We've grown completely organically with no outside investment, with 2023 forecasted revenue at 70,000,000 USD globally
UK employees get 25 days' annual leave plus UK public holidays
Health insurance, along with extra dental and eye care cover
Enhanced parental leave
Cycle to work scheme and discounted gym memberships
Individual learning and development budget and home office allowance
Free Kindle, with Audible and Headspace subscriptions
Free HeliosX products, as well as family discounts
Our vertically integrated network of clinicians and pharmacies are capable of prescribing and delivering medicines to over 467,000,000 people in 9 different countries.