Events Officer - London, United Kingdom - The Freedom Fund

Description

About the Freedom Fund

We are a catalyst in the global effort to end modern slavery, working in the countries and sectors where it is most prevalent.

We invest in and partner with organisations and communities on the frontlines of ending exploitation.

By partnering with those at risk of modern slavery as well as visionary investors, governments, and anti-slavery organisations, we bring together the knowledge, the capital and the will needed to dismantle the systems that allow slavery to exist and thrive.

Through our investments and support, we aim to shift power, so that frontline organisations and communities can shape and drive the change required to bring modern slavery to an end.

In its first eight years, the Freedom Fund has supported over 140 organisations in Bangladesh, Brazil, Ethiopia, Indonesia, India, Kenya, Myanmar, Nepal, and Thailand.

About the position

This is an exciting opportunity for an ambitious individual looking to work in the international development sector, with a dynamic non-profit organisation that is working to improve the lives of millions of the most vulnerable people around the world.

The Global Staff Retreat is a key internal event in the Freedom Fund's calendar of activities.

Every two years, staff from all our locations gather for a week to participate in cross-learning and strategizing sessions, as well as team building activities.

Responsibilities
Support the 2024 Global Retreat (60%)

• Act as the main point of contact and coordinator (with oversight and support from the wider Events team) for the delivery of the Freedom Fund's 2024 Global Staff Retreat in the UK, in June 202
• Coordinate and contribute to the overall logístical planning.
• Liaise with venues and other suppliers, such as interpreters and AV teams, as required.
• Monitor and update attendee and rooming lists.
• Set up and actively contribute to planning meetings, and update planning and monitoring tools.
• On site event coordination and management, in close collaboration with the Events Team.
• Conduct postevent evaluation, including finalising budget reporting, postevent surveys (where applicable), lessons learned etc.

Provide additional events support (40%)

• Further support the Events team as needed on activities such as board meetings, donor trips, conferences, receptions, team retreats and webinars: venue research and communication onsite help at Freedom Fund events to meet and greet guests and assist with technical support; manage logistics, invitations, RSVPs, and guest lists.

Qualifications and experience

• At least 2 years' experience in supporting the organisation of medium to large complex inperson, multiday events and overseas travel.
• Strong experience of working with multiple stakeholders, suppliers and vendors.
• Previous experience of working within a budget and monitoring costs.
• Previous experience of booking international travel for a team, including flights and visa support.
• Excellent written and verbal communications skills in English, including experience with formal business correspondence.
• Proficiency with using MS Office (Excel, Word, and PowerPoint), Google Doc, Google Sheets, Zoom, and Gmail. Knowledge of the Salesforce database is an advantage.

Personal attributes

• Highly organised, with strong prioritisation and administration skills, including excellent attention to detail and a proven ability to work to deadlines.
• Ability to learn new processes quickly.
• Ability to work autonomously, think creatively, proactively identify key issues, think ahead, anticipate needs and use judgement to adapt solutions to meet situational needs.
• The ability to work and communicate well with others including with relevant stakeholders across multiple countries and time zones.
• Team player committed to the Freedom Fund's values.
• Have the right to work in the UK without work permit sponsorship from the Freedom Fund.
• Ability to work from the London Office at least two days a week, plus at any other time that is deemed necessary to meet with the team, relevant stakeholders, and vendors.

Compensation
- £31,144 - £32,783 per annum, (£18,167 - £19,123 for 7 months) dependant on experience.

• 10% noncontributory pension scheme.
• 25 days holiday per annum, plus public holidays (pro rata).

Application procedure

Applications should be submitted in English and include a CV, cover letter (maximum one page) and contact details of two professional referees, one of which must be the applicant's current / most recent line manager or current / most recent Head of HR.

The Freedom Fund is committed to the importance of meaningful survivor inclusion and leadership. As such, particular consideration will be given to applicants with lived experience of human trafficking and/or forced labour.

Background checks

Job Types:
Full-time, Fixed term contract


Salary:
£31,144.00-£32,783.00 per year


Benefits:

• Compan