HR and Finance Administrator - Bristol, United Kingdom - North Star Academy Trust

Description

This is an exciting opportunity for a motivated, flexible and friendly individual to join our Central Team to provide varied Human Resource (HR) and Financial administrative support for North Star Academy Trust.

The Trust currently includes a Secondary and Primary Special School in the north of Bristol, which cater for pupils with Social Emotional and Mental Health needs.

North Star Alternative Learning Provision, a new free school currently under construction, will be the next school to become part of the Trust.

We are looking for someone with:

• Good interpersonal skills, analytical skills and a focus on delivering good customer service
• Excellent written and verbal skills
• Good planning and organising skills, the ability to prioritise and deliver on time
• Excellent attention to detail
• The ability to work under pressure and find solutions to problems
• At least 2 years' experience of working in an administrative role ideally in education or in an HR and / or finance department
• Qualified to at least NVQ
• Proficient in Word, Excel, PowerPoint and Outlook.

You will be required to work 37 hours per week, 40 weeks per annum. Actual salary £24,784 - £26,830 per annum depending on experience.

We are a friendly team who are passionate about improving children's lives. We are offering a competitive salary and the opportunity for career progression in a varied and interesting role.

Please contact the school and ask to speak to the Director of Finance and Operations if you wish to have an informal discussion about the role.

Safeguarding Statement:


HR & Finance Administrator Grade 9

Managed by:
Director of Finance and Operations (DFO)


Job Purpose

Under the supervision of the Director of Finance and Operations, to take responsibility for human resource (HR) administration within North Star Academy Trust, undertaking duties across a range of HR activities including recruitment and selection, data management and reporting, compliance and general HR administration, maintaining confidentiality at all times.

In addition, to work with the Finance Officer to support the financial functions of the Trust.


Key Job Outcomes

Recruitment and Selection

• To coordinate the recruitment processes across the Trust in accordance with safer recruitment legislation, including the production of job paperwork and adverts, placing adverts and producing packs for managers to shortlist; scheduling and booking interviews and producing recruitment panel packs; requesting references and co

- ordinating the recruitment day including participants, rooms and equipment.

• To support the induction process with the line manager so staff settle into their new role and become effective as soon as possible.

Data Management and Reporting

• To ensure that electronic employee records are accurate and up to date (Arbor) and comply with General Data Protection Regulations. This will include responsibility for data entry, regular and ad hoc reporting, and an annual data cleansing exercise.
• To carry out the school workforce census annual returns.
• To maintain an accurate and uptodate single central register (a requirement of

OFSTED) and right to work checks.

• To keep and hold a central HR policies file, both electronic and printed, ensuring that all current North Star Academy Trust HR related policies and procedures are available to all staff.
• To produce reports on sickness, turnover and other staff related matters as required.

Staff Absence and Performance Management

• To administer absence reporting and recording processes, ensuring that all absence is reported, recorded and followed up in accordance with the appropriate North Star

Academy Trust policies and procedures.

• To highlight where staff have hit triggers and refer to the appropriate managers for action. Produce letters and associated paperwork for managers to manage staff absence.
• To coordinate the performance management process, ensuring that managers complete performance management meetings and paperwork on time.
• To take responsibility for ensuring that the probation process is managed effectively.

Payroll

• To complete paperwork for new starters, staff changes and leavers and ensure all transactions are authorised.
• To highlight to the appropriate manager when a fixed term contract is coming to an end and ensure the correct process is followed to extend or end the contract.
• To coordinate the process for staff taking maternity, paternity, adoption or parental leave.
• To liaise with the Finance Officer to ensure all salary transactions have been actioned appropriately and monthly staff pay is accurate and timely.

Finance

• To undertake a range of financial management processes including raising orders in a timely manner, reconciling accounts, budget monitoring and cash handling.
• To deal with queries and resolve issues as they arise.
• To produce financial reports as required.
• To liaise with staff, i