Operations Coordinator, Culinary - London, United Kingdom - Endeavor

Endeavor

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Who We Are:
IMG is a global leader in sports, fashion, events and media.

The company manages some of the world's greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media.

IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to the world's most dynamic and engaging storytellers, brands, live events and experiences.

The company is comprised of industry leaders including entertainment agency WME; sports, fashion, events and media company IMG; and premier mixed martial arts organization UFC.

The Endeavor network specializes in talent representation, sports operations & advisory, event & experiences management, media production & distribution, experiential marketing and brand licensing.

Operations Coordinator, Culinary

To assist with the operational management and administration of A & E Events at IMG UK Limited

Principal Accountabilities

Responsibilities will include:

Responsible for the creation, distribution and management of the event exhibitor/trader manual
Responsible for the negotiation, appointment, contracting and onsite management of ancillary contractors for events.
Appointment of the Exhibitor / Trader Management Team together with the ongoing management to ensure all H&S including food hygiene and compulsory documentation has been submitted and reviewed in advance of the event.
Forecasting and managing feature budgets under the guidance of the Operations Team. This includes ensuring the budget is updated regularly and accurately.
Working with the event management team to deliver the event features. To support the furniture and set dressing, technical requirements and signage.
Ensuring IMG financial processes and protocols are adhered to at all times when processing invoices, setting up and appointing vendors.
Negotiating and producing thorough legal agreements.
Liaising with the Health and Safety Advisor to ensure all contractor paperwork is submitted and reviewed.
Assisting the Operations Team in producing and updating the event/attractions/features Build Schedule, Risk Assessments and Event Safety Management Plans
Onsite management of features/attractions ensuring the build schedule is adhered to and within budget.
Management of IMG / Event Policies/ contractual agreements to ensure premises licence and or venue agreements are adhered to.
Supporting the Operations Manager with the development and updating of power, security and stewarding schedules and other staffing schedules.
Supporting the Operations Manager and Event Team to deliver on the overall Look and Feel of the event to include signage, dressing and feature design.
Administrative support to the operations and event management team including negotiating and booking accommodation, travel and catering
Responsible for managing the Organiser / Production Office in support of the site team
Collaborating with the Operations Manager to update the CAD plan for the event
Provide administrative support by taking minutes for key safety meetings and debriefs Assisting, supporting and implementing sustainable policies and practices where possible

Unusual Challenges or Circumstances e.g. shift(s)/ unsocial hours/ travel etc

Regular evening and weekend work, especially over the event period
Travel for meetings
Event hours are long and hard work but rewarding and done as part of the team

Key Results Areas

Ensuring suppliers are appointed and managed effectively and that all costs are kept within budget.
Ensuring invoices are signed off in good time and the budget is updated accurately.
Ensuring contractor and exhibitor/trader paperwork is collated and reviewed in good time for the event.
Ensuring all exhibitor/trader queries are responded to within 48 hours by the Exhibitor/Trader Manager Team.
Ensuring all event paperwork is updated and submitted to relevant authorities in good time in conjunction with the Operations Manager.
Finding ways to improve preexisting operational systems or improving the existing festival offering

Knowledge and Experience

Mandatory