Operations Coordinator - Oxford, United Kingdom - Oxford Summer Courses

Oxford Summer Courses

Verified Company

Oxford, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Published at:
Oxford Summer Courses, a Bridgemark company

Oxford Summer Courses is part of Bridgemark Education, founded by two school friends and Oxford graduates who wanted to open up exceptional educational journeys to more people.

In 2021 we ran COVID-compliant in-person courses. Our approach is based on interactive teaching, growth mindsets, small group learning, and tutor autonomy.

We channel our passion into making a positive impact on our surroundings whether that be our students, the wider community or the environment.

Applications are open for 2023 courses.

Job Description:

Job Title:

Operations Coordinator

Location:

Oxford & Cambridge

Reports to:

Academic Manager

Reports to you:

Pay rate:
£25,200 FTE

Contract type:

Full Time, Fixed Term Contract

Main duties and responsibilities

We are looking for a keen, organised co-ordinator with initiative, an eye for detail and service excellence to join our growing team.

We provide short academic courses in Oxford, Cambridge and London, to motivated students from across the world - 108 countries last year.

We'll be working with around 180 pastoral staff, many of whom will be new to Oxford Summer Courses and this role is to ensure our planning and support enables them to deliver consistently high quality programmes across all our sites.

You'll work with pastoral, teaching, and head office staff to resolve any issues affecting student experience.

Day to day, this could include liaising with attraction sites, transport companies & restaurants to confirm bookings, communicating with college accommodation offices, helping to build training materials, building information and equipment packs and running an inventory of stock.

From working behind the scenes on our improvement cycle, to problem solving on the ground, you'll play a key part in creating the welcoming environment that staff and students return to year after year.

Main duties:

Assist with the pastoral staff recruitment process, including interviews, & documentation gathering
Maintain accurate records, including for compliance with safeguarding obligations
React to early signs of issues, taking steps to mitigate or escalate them as needed
Book and confirm activities, travel and restaurants
Assist in managing large amounts of information and equipment, building into packs for course delivery
Assist in managing relationships with host colleges, staff and suppliers
Managing an inventory of equipment and resources

Role summary

Title: Academic Coordinator
Start: Feb/Mar to Sep 2023
Location:

Oxford

Reports to:

Academic Manager

Salary: £25,200 FTE

Person specification

Who are we looking for (essential):

Proactive problem solver with a growth mindset, who can take initiative
Diplomatic communicator who can give constructive feedback
Able to work well with colleagues both in person and remotely
Reasonable IT proficiency
Highly personable with a strong team mentality and work ethic
Highly organised, thorough and with great attention to detail a pragmatic and cando attitude will be vital
An appreciation of uncompromising high standards and excellent quality
Fast learner and a team player
Great communication skills

Who are we looking for (desirable):

Worked at a summer school or other short course involving international students
Strong organisational and task management skills
Familiarity with Oxford
Proficiency with collaborative tools like Google Suite, Slack, and Zoom

What is in it for you: