Administration Assistant - London, United Kingdom - Tandem Talent Ltd

Tandem Talent Ltd
Tandem Talent Ltd
Verified Company
London, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Foster + Partners, the internationally acclaimed architectural practice, is looking for a Administration Assistant to join our London office.


The role of Administration Assistant is to provide support in conjunction with the Office Manager to the office and project teams.

A resourceful and flexible approach is required. The person is to be able to work on their own initiative, be self-motivatedand proactive. The position requires a high degree of responsibility, discretion and confidentiality.


The Administration Assistant is responsible for carrying out the following duties in accordance with Foster + Partners procedures as found in the Secretarial Administration Guide.


Responsibilities include but not limited to:

  • Effectively and efficiently manage meeting arrangements including room bookings, catering requirements, logistics, presentation set up and presentation material
  • Maintain studio and meeting room calendars
  • Coordinate complex travel arrangements for UK and international travel including passport and visa assistance as required
  • Provide administrative support including typing and editing documents, processing translations, management of expenses and filing
  • Assist Senior Partners/Partners to manage their diaries as required
  • Undertake research as requested/directed by the Senior Partners | Partners | project teams | Senior PA
  • Suggest and implement new initiatives to support the development of the role as required
  • Maintain open and effective working relationships with senior management and colleagues
  • Ensure studio is maintained in line with our housekeeping policy and general office standards are maintained, liaising regularly with other departments
  • Flexibility and cover as required
  • Ensure that all tasks/duties are carried out in accordance with Foster + Partners procedures and standards as stated in the Administration Guide
  • Undertake other ad hoc duties as required at the direction of the Head of Administration
In return you will receive a competitive basic salary plus a generous benefits package
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