Bid Coordinator - London, United Kingdom - Cleshar Contract Services

Cleshar Contract Services

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB DESCRIPTION

Job Title:
Bid Coordinator

Location:
Link House, London, HAO 1SS

Main Purpose of the role:

Coordinating the development of bid responses, including bid structure, content and responses to questions and ensure they are submitted as per tender processes and deadlines and assist with the company marketing communications.

Key Relationships:

Directors, Estimating, Department Heads, Pre-contract team

Hours of work
As required by the relevant contract you have been engaged to provide services for with Cleshar

Role and Responsibilities:

Pre-Contracts

Coordinating the bid submission process, understanding and communicating weighting and evaluation criteria
Working with the precontract team to create and design high quality proposals, including bid submissions, interview presentations and capability documents in line with the company branding guidelines
Navigating client portals to obtain tender information, submitting/retrieving and submitting proposals.
Logging bids all project opportunities and keeping all related information uptodate on all internal systems
Proof reading and formatting final material in line with the company branding guidelines
Regularly updating a library of company standard PQQ and tender responses including CV's and case studies
Collaborating with the wider bid team to create winning bids.
Production of graphics to support PQQ / tender bid responses
Provide administrative support to the bid team as required.
Identifying opportunities to enhance and improve the bid process, whilst obtaining and sharing best practice with the team

Marketing

To assist in the development of content for internal and external communications via printed and electronic media maintaining a clear and consistent identity and communication key messages effectively.
To assist with the collation, analysis and presentation of information/statistics into useable formats and deliver high quality written and oral briefings for team members as required.
To liaise with external suppliers to coordinate the production of communication materials and oversee timely and costeffective delivery maintaining a clear and consistent identity for the company and communicating key messages effectively.
Compilation of the project data sheets and the marketing associated.
To assist with internal and external marketing and communication of business activities.
To assist in the production of presentation material as directed.
Assist in the management of inhouse events
Assist in the management of corporate entertainment and events.
Updating the company website with news articles and case studies

Deputise

None.

Deputies

None.
A minimum of 2 years' experience in a similar role
Strong IT skills with an accomplished ability to use the Microsoft Office Suite and Adobe InDesign software
Ability to multitask and to work to tight deadlines under pressure
Experienced in formatting, reviewing and proofreading for content and grammar
Team player and effective communicator, able to develop positive, effective working relationships across functions and outside the company
Ability to represent the company in a credible, professional and ambassadorial manner
Strong organisational and administrative skills with excellent attention to detail
Motivated and flexible individual, happy to initiate activities as well as follow instruction
A commitment to and willingness to uphold the company's values in all areas of work.

Soft Skills
You will

Have good interpersonal communication (verbal, written and listening) skills, that will support the delivery of your duties and able to clearly explain tasks and inspire others with varying backgrounds
Have high standards of attention to detail in all aspects of your work
Show initiative and know when to escalate issues for Supervisor/ Management support.
Be a team player with regards to sharing information, helping to resolve a problem, working towards common goals, properly dividing tasks between team members, etc.
Have the ability to handle pressure and meet deadlines

Personal attributes
You will

Show responsible and professional care when in possession of your PPE, plant, tools, vehicles and any other items of equipment that you are required to use in the course of carrying out your duties.
Have the willingness to develop existing and new hard and soft skills
Have enthusiasm and personal drive when completing tasks and achieving goals
Have excellent timekeeping management
Treat people fairly and make decisions consistent with clearly expressed standards

Health and Safety Requirements
You will

Comply with the company's HSQE policies and all other company policies applicable to the effective discharge of your role
Be familiar with all safety requirements relevant to your post
Attend client and company safety meetings/briefings as required, ensur