Site Administrator - Wembley, United Kingdom - Kayman Recruitment

Kayman Recruitment
Kayman Recruitment
Verified Company
Wembley, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

I am working with a client, who specialse in commercial fit out/installation projects in London, Essex and Kent, who are actively seeking an experienced Document Controller to join a talented and dynamic Project Administration Team.


Key Responsibilities

  • Coordinate all activities related to the Document Control Procedure, including Technical Documents, Drawings, and Correspondence.
  • Input Document Metadata into the relevant SharePoint Lists and Libraries ensuring that the information is accurate and up to date.
  • Manage the Document Lifecycle from Design to Construction stages, tracking all comments, changes, issues, and evidence.
  • Issue controlled copies of latest approved documents and drawings to the Project Team, Sub-Contractors and Client
  • Maintain the Documents, Drawings, Lists, Libraries, and Trackers in the Project Sharepoint Sites under safe custody with easy traceability.
  • Ensure Compliance with Naming Conventions and Document Management processes and quality check all document data.
  • Organise meetings when required, including taking meeting minutes and actions.
  • Offer basic guidance of how to use SharePoint to the Project Team.
  • Assist the Project Team in locating the required information on SharePoint.
  • Act as focal point for all Project Document Management matters.

Essential Skills and Experience

  • Good communication and relationship management skills.
  • Proficient and knowledgeable in Microsoft O365 Packages.
  • Experience using Document Management Systems
  • Ability to rapidly input data and retrieve records and information attributes.
  • Ability to manage a given list of tasks.
  • Ability to work well either alone or as part of a team.
  • Understanding of Naming Conventions and Document Management Processes & Procedures.
  • Ability to update and communicate accurate records.
  • Excellent organisational skills.
  • Able to prioritise and work independently when required.

We are looking for

  • A good team player
  • A self starter
  • Attention to detail
  • Process Driven
  • Quick Learner

Job Types:
Full-time, Permanent


Salary:
£25,000.00-£30,000.00 per year


Schedule:

  • Monday to Friday

Work Location:
In person


Reference ID:
ET - Document Controller
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