Operations Assistant - Peterborough, United Kingdom - MFK Recruitment

MFK Recruitment
MFK Recruitment
Verified Company
Peterborough, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
We are working with a top-tier law firm in Peterborough that is seeking an Operations Assistant.


Operations Assistant - job responsibilities:


  • Reception duties include reviewing meeting room calendars, preparing meeting rooms and arranging catering, meeting and greeting visitors, directing them to the meeting room and providing refreshments, copying ID documents for fee earners, keeping visitorbook and staff records updated for fire evacuation purposes, accepting and signing for incoming deliveries
  • Provide cover within the team to ensure front of house is manned between 9.00 am and 5.30 pm Monday to Thursday and 9.00 to 5.00 pm on Fridays
  • Handling of incoming mail which comes in via reception adhering to company guidelines
  • Collect outgoing mail from the designated collection points at set times, weigh and place in relevant post trays/bags, keep the franking machine in credit.
  • Undertake routine and regular maintenance tasks to include, but not be restricted to, air conditioning settings, ensuring the car park is kept safe for staff and visitors, issuing door toggles, issuing office keys, liaising with contractors re routine andad hoc visits
  • Assist with office moves, set up for new starters and clear down for leavers and movers, ensuring all records are updated
  • Assist with fire alarm checks and carry out monthly checks for emergency lighting and fire exit doors. Log accordingly
  • Assist with organisation of In-House training including setting up of any video conference or webinar facilities
  • Arrange course and conference bookings
  • Assist with telephone conference call set up
  • Replacement of IT back up tapes and allocation of pool IT equipment, ensuring records are kept

Operations Assistant - skills & experience:

  • Ability to prioritise and organise resources to get things done.
  • A dynamic team player with a proactive and willing attitude.
  • Experience of working in a professional organisation in an internal customer facing role such as a receptionist, PA or facilities coordinator.
  • Excellent communication skills, both written and verbal able to communicate at all levels.
  • Excellent accuracy and attention to detail in work produced.
  • Customer care to the highest standard.
  • Evidence of a 'cando' attitude and good work ethic. Experience of working in a team demonstrates skills of team player supportive, reliable and flexible.
  • Exceptionally organised with the ability to multi task, be hands on and have the ability to work under pressure/meet deadlines.
  • Knowledge of relevant computer retrieval information systems.
  • Desire to undertake training when required to do so and overall to have a responsibility towards selfdevelopment and further training.

Some benefits include:


  • Flexible working
  • Cycle to work scheme
  • Group Life Assurance
  • Health Insurance
  • Competitive company pension
  • Free Subscriptions/Memberships and Discounts
  • Progression, Learning, and Development plans
  • Wellbeing (Hub) support
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