Exhibitions Coordinator - Milton Keynes, United Kingdom - Milton Keynes Gallery

Description

Post:
Exhibitions Coordinator


Hours: 37.5 hours per week


Salary:
£23,200


Accountable to:
Head of Exhibitions


Summary

Main Duties and Responsibilities
Programme delivery

Supporting the Head of Exhibitions to deliver the exhibition programme.

This includes but is not limited to:

• Assisting with the practical arrangements for the exhibition tours including packing, transportation, and courier schedules.
• Assisting with research and collating object and contextual images and seeking copyright clearances.
• Assisting with the acquisition of loans, liaising with artists, curators, collectors and galleries were required.
• Assisting with administration for offsite projects and other artists' projects.
• Researching and ordering expenditure items for exhibitions and projects.
• Assisting with the coordination and booking of travel for artists and other individuals involved in the exhibition programme.
• Researching and collating information on artists in the programme.
• Assisting with the planning and managing the installation of exhibitions.
• Assisting with the preparation of display materials for exhibitions.
• Providing support with condition checking, environmental data monitoring.
• Administering artists' and exhibition proposals and responding to enquires form the general public regarding the exhibition programme.
• Researching and sourcing material for exhibition interpretation and for the production of catalogues.
• Supporting fundraising for exhibitions, drafting funding bids and sourcing inkind support e.g. drinks sponsorship for private views.
• Deputise when required for the Head of Exhibitions and take sole responsibility for smaller projects as necessary.

Administration

• Assist the Head of Exhibitions in the writing and drafting of contracts and agreements with art practitioners and professional arts contacts.
• Liaising with the Marketing and Communications team and other staff where necessary to promote exhibitions and events.

General

• To undertake other duties as reasonably requires by the Head of Exhibitions or Director.
• To carry out their responsibilities with due regard to the MK Gallery security, Health and Safety, Child Protection and Equal Opportunities Policies at all times.
• To provide their own clerical support.

Person Specification:

Essential Skills

• Knowledge and interest in visual arts.
• Strong administration and organisational skills with a high level of literacy and attention to detail.
• Excellent communication and interpersonal skills including the ability to deal diplomatically with a wide range of people at varying levels inside and outside of the organisation.
• Numerate and confident user of Microsoft Office.
• Experience of projectbased work delivering to a deadline.
• Understanding and commitment to equal opportunities, cultural diversity and access for all.

Desirable

• Knowledge of temporary exhibition production and procedures (e.g., contracts and agreements, catalogues production, transport and logistics, loans, etc.)
• Good analytical and research skills.
• Experience of working with fine art transport agents and museum collections.
• Experience of publications and copyright issues.

Appointment will be conditional on:

• Successful completion of all preemployment checks