Specialty Administrator for Anaesthetics - Cambridge, United Kingdom - Cambridge University Hospitals

Cambridge University Hospitals

Verified Company

Cambridge, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

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Description

Main area

R&D
Speciality Administrator
Grade
Band 5
Contract
Permanent
Hours
Full time hours per week
Job ref
180RD245088
Employer
Cambridge University Hospitals NHS Foundation Trust
Employer type
NHS
Site
Addenbrookes Hospital-Division R&D
Town
Cambridge
Salary

- £28,407 - £34,581 p.a. pro rata
Salary period

Yearly
Closing
03/03/2024 23:59
Interview date
12/03/2024Job overview

To oversee the Trust-based administrative services to NHS England East of England (NHS England EoE) Postgraduate School of Anaesthesia. To provide administrative support to the listed specialities including Training Programme Directors and senior clinicians.

The School of Anaesthesia oversees training programs in Anaesthesia, Intensive Care Medicine, Pain Medicine and ACCS (Anaesthesia)

Main duties of the job

Provide administrative support and guidance to the Head of School (HoS), Training Programme Directors (TPD), and NHS England, East of England (NHS England EoE) for NHS England related tasks, as required.

Organise and support the organisation of face-to-face and TEAMS meetings between the relevant specialties' trainees and members of their Training Committee (outside the RCP process)

Oversee the delivery of the Regional Training Days.

Maintain up to date lists and contact details (including on the NHS England EoE website)

Working for our organisation

Our Trust
Cambridge University Hospitals (CUH) NHS Foundation Trust comprises Addenbrooke's Hospital and the Rosie Hospital in Cambridge.

With over 11000 staff and over 1100 beds the priorities of the Trust focus on a quality service which is all about people - patients, staff and partners.

Recognised as providing 'outstanding' care to our patients and rated 'Good' overall by the Care Quality Commissioner, is testament to the skill and dedication of the people who work here.

CUH's values - Together - Safe, Kind, Excellent - are at the heart of patient care, defining the way all staff work and behave.

The Trust provides accessible high-quality healthcare for the local people of Cambridge, together with specialist services, dealing with rare or complex conditions for a regional, national and international population.

Detailed job description and main responsibilities

Please see the attached Applicant Information Pack (combined Job Description and Person Specification) for key duties and responsibilities.

This vacancy will close at midnight on the 3rd March 2024.

Interviews are due to be held on the 12th March 2024.

Benefits to you

We offer development opportunities and a wide range of benefits including on-site leisure facilities, shopping concourse, day nurseries and access to a great transport system with easy access to airports and rail travel.

Please note if you would like to discuss the required hours of this role further, you should approach the contact given.

In some cases, alternative working hours will be considered.

Person specification

Qualifications:

Essential criteria

Educated to degree level or NVQ level 4 or equivalent.

Customer Service/ Business Admin /ITQ or equivalent professional experience.

Desirable criteria

Secretary qualification or equivalent.

Team leader/management qualification.

Specific technical/professional qualification (if applicable).Experience

Essential criteria

Organising courses and events virtual and face to face.

Producing accurate financial costings for courses and events.

High level administrative experience.

Prioritising, planning and organising own tasks.

Experience of dealing with difficult situations and confrontations.

Data entry experience and documentation.

Desirable criteria

Previous experience of working in NHS.

Organising events face to face and virtual.

High level administration experience.

Experience of finance.

Knowledge

Essential criteria

Confidentiality and data protection processes and procedures.

Customer service.

Good working knowledge of office procedures and all Microsoft office packages.

Good working knowledge of arranging TEAMS meetings.

Knowledge of arranging Training events.

Knowledge of finance.

Awareness of anti-discriminatory issues.

Flexible and adaptable approach including a flexible approach to hours.

Desirable criteria

Knowledge of the Trust including awareness of priorities.

Knowledge of Trust information systems.

Knowledge of Medical Terminology.

Knowledge of TEAMS

Skills:

Essential criteria

Ability to work under pressure.

Ability to take minutes to a high standard.

Ability to set up TEAMS meeting.

Ability to set up training events virtual and face to face.

Ability to organise and manage own time and others to keep to schedule and deadlines.

Ability to manage projects.

Ability to use own initiative and work autonomously.

Leadership skills.

Willing to take on/learn new skills.

Ability to show attention to detail and accuracy.

Ability to adapt to chang