Legal Secretary - London, United Kingdom - DAC Beachcroft

DAC Beachcroft

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Introduction

DACBeachcroft has a great opportunity for an experienced administrator or secretary to join the Commercial Litigation team as a Legal Secretary on a full-time, permanent, hybrid basis in our centrally located London office.

Reporting to the Secretarial Team Leader, the selected candidate will play a key role in a team of secretaries, providing high-quality admin and secretarial support to a group of fee earners at the 'Global London' practice area in our London office.

Main Responsibilities

_Secretarial:_

Effective prioritization and ownership of tasks while managing a full workload
Proactively assisting with billing, cash collection, and accounts queries, liaising with internal support teams for prompt issue resolution, including handling expenses claims
Expertly managing large documents, creating versions, editing, proofreading, and making comparisons to highlight changes, including digital dictation
Scheduling client and internal meetings, video/audio conferences, proactively managing diaries, and coordinating activities
Creating and editing spreadsheets and PowerPoint presentations, utilizing available technology creatively for maximum professional impact
Handling filing, archiving, photocopying, and scanning tasks as needed
Updating client contact information in relevant systems consistently
Assisting with travel and accommodation bookings following DACB protocols
Proactively contributing to ad hoc business development and communications tasks
Building and maintaining necessary knowledge for the role
Maintaining office cleanliness and organization
Ensuring confidentiality following the firm's data security protocols
Assisting with paralegal activities such as creating bundles, both hard and soft copies, and managing file transfers

_Administrative:_

Completing all file closing/archiving procedures compliantly
Handling room and taxi bookings, hand deliveries, courier requests, and other ad hoc tasks
Managing printing, copying, and scanning tasks, utilizing Office Services for high-volume jobs
Sending large electronic documents via specified platforms
Processing incoming post, scanning, saving to files, and distributing to fee earners
Assisting with hard copy filing and typing standard letters
Uploading and editing documents as necessary
Undertaking other ad hoc tasks as directed by the secretarial team
Meeting education and IT skills requirements
Demonstrate proficiency in Microsoft packages and case management systems
Knowledgeable in pdf docs and file-sharing platforms
Familiarity with 3E accounts software
Strong attention to detail, quality, and accuracy
Client-focused and service-oriented with a collaborative mindset
Clear and concise communication skills

About The Company
DACBeachcroft is a prominent international legal business with over 2,900 colleagues offering diverse capabilities.

Operating in multiple locations across the globe, including 11 UK offices, Dublin, Madrid, Paris, and other international hubs, we have a rich heritage in insurance, health, real estate, and growing Business Advisory services.

Noteworthy accolades include top-tier rankings in Chambers UK 2021 and Legal 500 UK 2021, showcasing our legal expertise and talented professionals.