Proposals Coordinator - South East, United Kingdom - Penspen

Penspen
Penspen
Verified Company
South East, United Kingdom

3 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

Title :
Proposals Coordinator

Salary :
Circa £ k depending on experience

We are looking forward to hire Proposals Coordinator to be based in London/Newcastle, UK


Main Purpose of Role:


  • Coordination of proposal activities within the company.
  • Coordination and support in preparation of proposals documents, prequalifications, expressions of interests (EOIs), internal/external correspondence, etc.
  • Management of the company Customer Relationship Management software.
  • Ensure that the Penspen business development and proposals procedures are followed and all relevant documentation is filed correctly.

Responsibilities:


  • Take the lead on EOIs and Pre-Qualifications ensuring all client timelines are met.
  • Support the Proposals team in the preparation and production of the highest quality proposal and sales documentation ensuring all client timelines are met.
  • Coordination and Support in ensuring all proposal and business development procedures are adhered.
  • Lead the administration of new enquiries and manage Penspen's Customer Relationship Management software.
  • Review and understanding of client requirements to support the Bid/No Bid decision process and actions.
  • Support in the preparation of any other management and proposal reports as requested by various stakeholders.
  • Prepare analysis on pricing, sales performance and client feedback.
  • Ensure timely, accurate and efficient communication within the Proposals team and wider stakeholders.
  • Coordinate and arrange meetings as required, taking minutes, actions and circulating the same to internal/external stakeholders.
  • Support the Proposals team in identifying and developing relationships with subcontractors / vendors / agents / partners in each market to use to fulfil work requirements (including liaising with bid managers to prepare scope of work and coordinating with subcontractors / vendors regarding due diligence etc.).
  • Liaise with external and internal stakeholders (Engineering, Operations, Finance, Legal, QA, HSE, IT, HR) to receive all applicable advice and support to sales efforts.
  • Coordinate and arrange site visits, external client/tender meetings and as appropriate.
  • Support the Proposals team in creating contract handover documentation, collating and distributing client feedback and lessons learned information.
  • Management and maintenance of the Proposals document filing system to ensure efficient, smooth retrieval and registration of documents, both manually and electronically.
  • Comply with and help to enforce compliance with company policies/procedures.
  • Maintaining company registrations and management of Client online portal systems.
  • Keep company data up to date for supporting prequalifications, tenders, EOIs, etc.
  • Coordinate and maintain marketing collaterals (such as case studies, personnel CVs etc.) along with experience databases and libraries.
  • Support in the identification of new opportunities from public and private tender sources.
  • Assist with business development activities (including preparing presentations for business development meetings and taking minutes at client / management team meetings) as required.
  • Attend marketing events, exhibitions, conferences, etc. as required.
  • Other duties as directed by line manager.

Knowledge / Experience (Skills):


  • Appropriate degree qualification (desirable).
  • Some experience in similar administrative role.
  • Experience of bid writing (gathering evidence, researching and compiling various input) is desirable.
  • Must possess a very organised way of working able to meet tight deadlines.
  • Fluent communicator and excellent relationship builder.
  • Excellent use of power point, word, excel and pdf to prepare professional documents.
  • Ability to work independently and as part of a team.
  • Attention to detail is key.
  • Calm and collected when under pressure.
  • Ability to maintain a high level of accuracy in preparing written information.
  • Reliable, responsible and safetyconscious.
  • Client focused and selfmotivated.

Qualifications:


  • Graduate or similar level qualification in any discipline preferred.
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