Operations Administrator - Crawley, United Kingdom - William Reed Ltd

William Reed Ltd

Verified Company

Crawley, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

We are looking for an experienced administrator to join our 50 Best team

50 Best is the global leader in premium gastronomic awards events, widely recognized as the leading innovator within our field. Our brand portfolio now includes The World's 50 Best Hotels, The World's 50 Best Restaurants, Asia's 50 Best Restaurants, Latin America's 50 Best Restaurants, 50 Best Discovery, as well as The World's 50 Best Bars and Asia's 50 Best Bars.

The World's 50 Best Restaurants awards, now in their 23rd year, is recognised around the world as the most credible indicator of the best places to eat on Earth.

It stimulates fervent debate and sometimes controversy, but the excitement it generates amongst those who aspire to make the list, and the massive interest it brings to the restaurant industry in general, has seen it grow into three eagerly anticipated, internationally influential events attended by at least 45 out of the 50 listed Chefs.

The series of events are sponsored by some of the most recognisable brands in the world.

Since the list was created in 2000, we've hosted event programmes across the globe, to name a few: Thailand, Australia, Spain, Singapore, France, Colombia, Peru and America.

Position:

Role:
Full time, permanent

Location:
Hybrid/Crawley, West Sussex (2-3 days per week in office)

What you'll be doing:

Raise purchase orders, log invoices, and set up new suppliers.
Guest list coordination including sending invites and tickets, logging RSVP's
Coordinate travel and accommodation for internal staff and key stakeholders
Coordinate the voting process across the 50 Best portfolio
Communicate with and organise the voting academy
Coordinate international deliveries/shipment of kit to event locations
Support with the coordination and ordering of merchandise and stationary
Set up and attend internal meetings, taking detailed minutes and actions from meetings
Using templates already created to set up documents and folders such as: critical paths, annual calendars, run of events, WIP sheets, schedules and detailed operation manuals
Effectively manage the team inbox.
Keep annual calendar updated and ensure key dates and event schedules are added to the internal teams outlook calendars
Fulfilment of any necessary duties delegated by the Managing Director and Group Operations Manager

Requirements:

What you'll need:

2+ years administration experience in a fastpaced office environment
Acute attention to detail
Excellent multitasker
Highly organised and methodical
Ability to manage multiple deadlines and priorities effectively
Excellent written and verbal communication skills
Willing to travel occasionally (UK & International)

Other information:

Company Benefits Include:

25 days annual leave in addition to bank holidays

- increasing by one additional day after 6 years, up to a maximum of 30 days.

An additional day of leave for you to take on a cultural celebration day or on your birthday if you like. A day for you At William Reed, we call this our "MeDay".
A volunteer day to take for supporting a chosen charity and giving back to the community.
Opportunity for hybrid working
Contributory Pension
Life Assurance Scheme
Group Income Protection
Enhanced familyfriendly leave pay entitlements
Wellbeing benefits, including: A health care cash plan, Employee assistance programme and a 12month wellness calendar for companywide health, wellbeing, diversity & inclusion awareness dates.
Cycle to Work Scheme
Electric Car Scheme

Why work for us?

We provide a supportive work environment and are committed to maintaining a healthy work/life balance for all of our employees.

Working for William Reed means that you will be joining a stable organisation that is committed to developing its employees and brands.

If you need any support in accessing this opportunity, please do not hesitate to discuss this with us.