Facilities Assistant - London, United Kingdom - Hunter Merrifield

Hunter Merrifield

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Pay:
£15ph

Duration:
up to 3 months

Hours: 9-5.30pm

Location:
City of London

Start: 29th March 2023

*This is an office-based role*We are working with a charity based in central London, who are looking for an experienced Facilities Manager to assist them for an interim period.

General duties will include:

Provide a professional and friendly reception/ Facilities assistant service throughout the core working day, as directed by the Facilities Manager
Ensure the general office, including the reception area, the stationery room, the furniture store room and all communal areas are kept clean and tidy
Ensure the efficient administration of incoming post and the franking of outgoing post
Set up meeting room, which will include liaising with other key departments regarding their events set up and helping assist with room layout changes when required. This will include a large amount of manual handling e.g. moving tables and chairs, ordering and setting up catering and making tea's and coffee for meetings etc.
Handle invoices on behalf of the Facilities Manager, to include ensuring they are correctly coded and all amounts are correct
Complete inductions for new staff to office procedures, including: arranging health and safety inductions, security passes, stationery and office facilities
Order all stationery, office supplies and kitchen consumables while keeping within budget. Ensure all stock is kept to an optimum level
Carry out administration and updating of the Facilities Management page of the intranet
Liaise with internal colleagues to coordinate a guest speaker at the monthly departmental team meeting
Assist with tenders for facilities suppliers, including stationery, maintenance, cleaning, etc.
Act as a fire warden and first aider
Train and manage temporary reception staff as required
Cover for the Facilities Manager in their absence

What you need for this role:

Excellent interpersonal and team working skills
Experience of providing a highquality reception service in a busy office environment
Experience of booking and servicing meetings (e.g. preparation, layout, refreshments etc)
Knowledge of general Health and Safety and manual handling
Sound administrative and general office knowledge e.g. Experience of franking machines, photocopiers etc
Excellent Microsoft office skills
Sound written and oral communication skills with excellent attention to detail
Ability to act with diplomacy and discretion and to safeguard confidential and sensitive information
Ability to prioritise workload, multitask and work on your own initiative
Ability to remain calm and professional at all times. There will often be times when you will be under pressure and will need to ensure you have the skills to take this in your stride.
Professional and helpful telephone manner