Executive Assistant - Saint Ives, United Kingdom - 42T

Description

About 42T
42 Technology is a successful and growing consultancy specialising in innovation, design, and development. Our work with world leading clients in a range of industries takes products and processes from ideas to reality.

We have built a reputation for challenging the status quo and finding creative and pragmatic solutions to difficult technical problems.

Our employees love the variety and challenge of our work.

We have a stimulating and open culture, an excellent team, and a great location in the historic town of St Ives, close to Cambridge.

The Role

We are seeking a detail-oriented individual to ensure the smooth running of the C-suite executives schedules, meetings, travel and other commitments.

If you excel at juggling multiple priorities with finesse and thrive in a dynamic environment, we want you on our team.

Main Duties / Key Responsibilities:

• Complex diary management, working with internal and external individuals to arrange meetings and appointments.
• Developing and implementing effective systems and strategies to manage the activities and workload.
• Executive and company "town hall" meeting management, including Board meetings. This will include the scheduling of meetings, preparation of agenda, and preparing and circulating board packs and presentations.
• Manage document organisation and filing.
• Record and produce meeting minutes for key business meetings.
• Maintain accessible data and records.
• Coordinate meetings, travel, accommodation, and hospitality arrangements.
• Support other team members and ensure good communication channels are maintained.
• Ensure confidentiality of all information.

About You

Essential:

• Extensive experience working as a PA, EA or similar role in a relevant business environment.
• Experience liaising and building relationships with Csuite individuals.
• Experience working in a professional service environment.
• Experience managing diaries.
• Excellent organisational skills.
• Ability to meet deadlines.
• Possess strong IT skills, including Outlook, Microsoft Teams, SharePoint, Powerpoint, Excel and Word.
• Ability to work collaboratively.
• Maintain confidentiality when handling sensitive information, ensuring trust and professionalism.
• High attention to detail, ensuring accuracy and precision in all tasks.
• Embrace a flexible working approach and take initiative to drive tasks forward autonomously.
• Proactive approach to workload management, adept at anticipating needs and efficiently prioritising tasks to ensure timely completion.

Shortlisting for this role will take place on the 29th and 30th April.
**Interviews will take place week commencing 13th May.