Personal Assistant/administrator - London, United Kingdom - eFinancialCareers

eFinancialCareers

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

MAIN TASKS:

Dairy Management schedule & coordinate internal and external meetings in London, Europe and beyond
Travel Management
Liaise with companies for hotel rates in STR
Assist HO staff and senior management with travel booking for London
Processing of expenses and keeping teams up to date with travel and expense policies
Assisting the team and the London Branch in the absence of the EA to the London GM and receptionist with IT enquiries: making sure conference telephones, work mobile, phones and video equipment are functioning when required and arranging internal and externalcalls/video conferences and meetings
Assisting with presentations and documents
Screening of incoming telephone calls
Assisting fellow assistants and reception/facilities with their day to day work and cover whilst on holidays
Handling of invoices and liaising with cost management and accounts departments in London and Europe independently
Meeting organisation and diary management in the absence of EA to GM
Regular reception and facilities cover where required, including lunch
Maintain confidentiality of sensitive issues at all times

SKILLS & REQUIREMENTS