Management Assistant - Ham, United Kingdom - Hampshire Constabulary

Hampshire Constabulary

Verified Company

Ham, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Details:

Job Title:
Management Assistant - HC613206

Location:

Southampton Central Police Station or Netley Training Headquarters - with a need to attend meetings at other locations on a regular basis.

There will be the opportunity to work from home on occasions where appropriate too.

Salary:
Scale 4, £24,921 - £27,351 per annum

Hours: 37.00 per week

Contract:
Permanent

Closing Date:
Sunday 10th December 2023 at 23:59 hours

About The Role:

Your role will be to provide a range of support services to the Senior Leadership Team of Hampshire Constabulary and Joint Operations Unit.

This particular post is being recruited to primarily support the Head of Intelligence and Tasking as well as the Force Chaplain.

Responsibilities will be but not limited to:

To act as a main point of contact for the Senior Leadership Team maintaining electronic diaries, arranging and organising meetings and conferences. To provide support to Senior Leaders who have force-wide responsibility for areas of business including those which form part of a control strategy and other areas
To record and produce key decisions, actions and risks at relevant meetings. Only produce typed full minutes of meetings if it is a mandated action.
To co-ordinate and liaise with internal and external key partners and stakeholders (non-specific).
To create and maintain a variety of computerised records and indices specific to roles and Commands.
To collate information and electronic or paper files required to respond to internal and external enquiries - being sensitive and compassionate in correspondence, particularly as some enquiries for the Force Chaplin may relate to serious illness or bereavement.
To maintain and manage Command communications through the Intranet, bulletins and newsletters.
Liaise with Facilities/IT regarding office equipment and/or to monitor and maintain office equipment accessed by the Senior Leadership Team.
To be aware of Force policies on Equal Opportunities, Health and Safety and Data Protection and comply with the legislation and the standards of 'good practice'.
To give regular and effective service.

For more information please see the job profile.

Essential Qualifications:

Educated to QCF Level passes including English and Mathematics) OR work experience deemed to have brought the postholder to a comparable level.

Desirable Qualifications
RSA II in Typing/Word Processing

Essential Experience:

Extensive secretarial or administrative experience in a office environment
Substantial experience of typing/word processing and proficient in document layout
Computer literate - experienced in the production and use of Microsoft Office software - Outlook, Excel, Word, Powerpoint and Teams

Competencies:

We are Emotionally Aware Level 1
We Take Ownership Level 1
We are collaborative Level 1
We Analyse Critically Level 1
We are Innovative and Open Minded Level 1

Contact details for an informal discussion:

Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve.

We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.

The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations.

We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.