Accounts Payable Manager - Ipswich, United Kingdom - Sanctuary Personnel

Sanctuary Personnel
Sanctuary Personnel
Verified Company
Ipswich, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
**Accounts Payable Manager

About the Business


Sanctuary is a leading supplier of people and services to the public and private sector, specialising in Health and Social Care.

We have an ambitious strategy to grow our profitability over the next 3 years, leveraging our marketing leading credentialsand strong client relationships.

We're developing new client-centric technology solutions and expanding Internationally.
We require an experienced accounts payable manager to oversee the day-to-day payment of suppliers and delivery of internal monthly payroll.


Sanctuary is recognised across the industry as being a leader in its markets.
Established for over 15 years and employing over 200 people, the head office is in the centre of Ipswich.

We are regularly shortlisted for local and national awards, having wonthe EADT Business of the Year in 2017, the Best Client Service award at the National Recruitment Industry Awards in 2020, the Best Public Sector Recruitment Agency at the National Recruitment Industry Awards in 2019, and being one of the top 15 largest companiesin the region (Grant Thornton Suffolk Limited 100, 2019).


We're savvy enough to recognise that it's the people who make our organisation work and that's why we invest in all our staff, to help them develop inspiring and enjoyable careers.


You will be working in a team geared towards performance with an open corporate culture that values the contribution of every individual.


We can offer you an exciting, fast-paced working environment, a culture of teamwork and the opportunity to play a vital role in our plans to be the UK's largest Health and Social Care recruitment and outsourced service provider.


About the Role
We are looking for an individual to lead and own the Group's accounts payable and internal payroll processes.

You will be responsible for all supplier payments, managing expenses submissions against the Group policy, facilitating internal monthly payroll,administering all bank payments and monitoring the cash position of the Group to ensure funds are available to meet all payments as they fall due.

You will be part of the wider finance team and report into the Group Finance Manager.

The role would suit someone with a background in finance, who is well organised, energetic, personable, and an individual with excellent attention to detail.

The responsibilities of the role are broad and extend across all payment activities of the organisation.
You will be the go-to person for all payment related activities and queries.

The role is offered as permanent full time.


About you
To succeed in the role, you will be or have:

  • Part qualified AAT, or equivalent by experience
  • Knowledge of Sage 200 & Sage 50
  • Experience of purchase ledger processes and bank reconciliations
  • Highly numerate with an ability to work confidently and effectively with numbers
  • Excellent attention to detail, with a strong focus on selfreview to ensure payment accuracy at all times
  • Organised and methodical in all that you do, ensuring all payments are made on a timely basis
  • Personable and able to communicate effectively with a broad range of internal and external stakeholders
  • A 'cando' attitude, where nothing is considered too much trouble, and you put customer service at the heart of your work
  • Intermediate Excel skills
  • Understanding of payroll and related processes

Salary
:
£30,000 to £32,000 dependent on experience

**Job Description

Role Purpose
Deliver the day-to-day accounts payable and banking activities for the Group, with principal responsibility for
- maintaining, posting, and paying all purchase invoices for the company,
- overseeing the banking facilities for the group, including checking, posting & reconciling all accounts and payments
- managing the Group's funds and ensuring sufficient headroom is maintained in the required bank accounts to meet all liabilities as they fall due.

  • Preparing, reviewing, and delivering internal payroll (in conjunction with our outsourced payroll providers)

Current account management

  • Weekly Bank Reconciliation & postings for the Group
  • Sending all payments out of the bank account as required (e.g. internal staff payments, supplier payment run, VAT, PAYE, Corp tax, etc)
  • Sending weekly wage payments, loans and adhoc fast payments related to the temporary staff placed by the Group with our clients
  • Understanding all payments, direct debits and receipts that come into the current a/c
  • Liaising with heads of departments to ensure approval for all payments prior to processing
  • Controlling and overseeing the use of petty cash, ensuring it is counted and fully reconciled monthly to Sage, including collecting and overseeing all receipt for cash given out

Cash flows and forecasts

  • Reviewing and updating the daily cash flow to ensure alignment with the bank, and assessing the forecast cash position for up to the next 12 months
  • Enquiring and liaising with business and function leads to understand drives of financial performance for the periods ahead to ensure forecasts align with the latest trends within the business
  • Performing weekly drawdowns from the Group's invoice discounting facility to maintain availability of cash balances to meet payments as they fall due

Purchase Ledger

  • Maintaining the Sage purchase ledger for the Group, and posting all purchase invoices to sage
  • Preparing supplier payment runs (every 2 weeks)
  • Obtaining all relevant purchase invoices approval by
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