Pgmde Reception Centre Admin Assistant - London, United Kingdom - King's College Hospital NHS Foundation Trust

King's College Hospital NHS Foundation Trust

Verified Company

London, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Apprentice - PGMDE Reception centre Admin Assistant

This role will be pivotal in providing a high level of administrative support to doctors in training, Educational and Clinical Supervisors and Training Programme Directors.

We are currently seeking an enthusiastic, motivated and suitably experienced individual to join our warm, friendly supportive PGMDE Team.

This role will require the person to work towards a level 3 Business Admin Diploma Apprenticeship.

The role will also work within a large and diverse team across sites in supporting the work of Medical Education for the Trust.

King's College Hospital NHS Foundation Trust is one of the UK's largest and busiest teaching Trusts with a turnover of c£1 billion, 1.5 million patient contacts a year and more than 15,000 staff based across South East London.

The Trust provides a full range of local and specialist services across its five sites.

The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do.

By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King's to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King's is committed to delivering Sustainable Healthcare for All via our Green Plan.

In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.

Everyone's contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust's carbon emissions, waste and pollution wherever possible.

Administration, Clerical & Reception Duties

Maintain the PGMDE reception area so that it is clean and tidy at all times and that systems of work are in place to ensure an organised and efficient service can be provided.
Meet and Greet clients and visitors to the centre in a polite, helpful and professional manner at all times.
Undertake any filing duties.
Assist the PGMDE Team in the organisation and delivery of courses/events and teaching sessions.
Send out booking information.
Receive and respond to all relevant correspondence with regard to the booking of rooms, ensuring all paper work is completed accurately and filed in accordance with departmental procedures and systems.
Manage the registration process for training events to monitor attendance at courses.
To ensure the setup of any hospitality/ tea & coffee required for events, courses or meetings.
Ordering, receiving and putting away stationery supplies for the department. Ensuring that the departmental stationery stock room is tidy, adequately stocked at all times and to ensure that robust systems are in place to ensure effective stock management (i.e. stock control and stock rotation). All ordering to be undertaken in line with Trust policy stock rotation). All ordering to be undertaken in line with Trust policy and procedures. To provide regular reports to the team on stock.
Type documents as requested by the line manager, create signs for the centre and undertake any duties required to ensure the smooth running of events.
Regularly review the PGMDE Centre notice boards to ensure that information is up to date.
Receive room booking requests/enquiries from clients and check their availability on the computerised room booking system Condeco. Ensure all relevant information is obtained from room bookers prior to the event to ensure functions run smoothly.
Assist the PGMDE Coordinators with administrative support for the Medical Induction, Study Leave Process, Foundation and Internal Medical Trainees.

Adhering to the Data Protection Act and the Trust's Information Systems Security Policy at all times.