Purchasing Assistant - Wrexham, United Kingdom - Heyland Recruitment Ltd

Heyland Recruitment Ltd

Verified Company

Wrexham, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Working in the Shared Services Department you will be responsible for ensuring all purchasing policies, procedures and controls are adhered to.

This will include timely vendor creation, master-data management, and PR/PO conversion. You will oversee the entire Purchase Order flow including any follow up, or issue resolution where required.

The Purchasing Assistant will support the delivery of training to the end user community and will actively work within the purchase to pay process to ensure process improvements across the business.

Responsibilities Include:

New Supplier Creations:

Manage enduser requests for new Supplier setups. Perform any administrative and compliance checks as required in the New Supplier Creation Process
Retain ownership of the endtoend supplier setup process Vendor Master Data Management
Execute additions or updates to vendor master data in a timely manner
Follow defined internal control procedures pertaining to vendor master data management
Verify and perform vendor mass update requests
Perform quality checks for existing master data and propose remedial actions
Identify and escalate any task that exceeds set timeframes to reduce impact on other departments

Address Purchase to Pay Queries:

Seek support from other employees as required, whilst maintaining ownership of the query
Assist in resolving invoice discrepancies with Budget Holders, End Users and Procurement.

Purchase to Pay Training:

Support in the delivery of Purchase to Pay training material to new starters, requisitioners and budget holders.
Support in the SAP access request process for Purchase to Pay users where required
Feedback based on operational experiences as part of the continuous improvement and review of training materials Performance Reporting and Continuous Improvement work
Assist in producing data to create Key Performance Indicators and other volumemetric data relating to the Purchase to Pay Process
Identify actions to continuously improve performance of the endtoend process via data and problem solving in areas relevant to primary duties
Proactively engage with customers of the process (internal and external) to gain feedback and determine levels of customer satisfaction
Review and assist managers when updating work instructions and identifying risk areas
Identify areas for cost savings or efficiency savings Purchase Order Conversion.
Convert Purchase Requisition into Purchase Order in SAP for all relevant companies
Follow all compliance checks documented in SOP Other Work:
Ad hoc work, project and cover work as required or as requested by customers of the process, as appropriate to the service offered by the Finance Shared Services team
To perform assigned tasks whilst adhering to current requirements at all times
Report any compliance concerns to your linemanager or Quality Assurance Compliance
Ensure all training is kept up to date and documented by adhering to training plan requirement

Skills Required:

SAP or similar ERP experience
Continuous improvement experience
Customer service expertise
Microsoft Excel, Word and PowerPoint competency
Be a team player who can operate effectively within process and procedures
Have strong interpersonal skills and be able to communicate effectively across all levels of the business, including senior managers.
Have good time management, prioritisation and organisational skills
Be confident to make suggestions for improvement
Adopt a professional attitude and appreciate the confidentiality of some aspects of the role.

This is an exciting opportunity to be part of a new project within an industry leading business.

Initially on a temporary basis but could lead to a more permanent opportunity.

Hybrid working available.

Purchasing Assistant

Wrexham

£25,000 - £27,000

JM/00252

Job Types:
Full-time, Temporary contract

Contract length: 6-12 months

Salary:
£25,000.00-£27,000.00 per year

Work Location:
In person

Reference ID:
JM/00252