Executive Support Specialist - Eastleigh - beBee Careers

    beBee Careers
    beBee Careers Eastleigh

    2 days ago

    Default job background

    Job title: Personal Assistant

    Description

    Job Summary:

    This is an exciting opportunity to join a dynamic team as a highly skilled and experienced Executive Assistant. The successful candidate will provide exceptional support to the Chief Executive, ensuring seamless execution of their daily tasks and responsibilities.

    About the Role:

    The ideal candidate will have a strong background in providing high-level administrative support, with excellent communication and organizational skills. They will be responsible for managing sensitive matters, preparing presentations, reports, and documents, as well as coordinating travel arrangements and expense reports.

    Main Responsibilities:

  • Manage Sensitive Matters: With discretion and confidentiality, the successful candidate will handle sensitive matters, making informed decisions that align with the organization's goals and objectives.
  • Daily Calendar Management: Ensure the Chief Executive's calendar is up-to-date, scheduling meetings and events while minimizing conflicts.
  • Documentation Preparation: Prepare high-quality presentations, reports, and documents, using advanced software skills to create visually appealing content.
  • Travel Arrangements: Coordinate travel arrangements, including booking flights, hotels, and rental cars, as well as preparing expense reports.
  • Minute Taking: Accurately record minutes from meetings, ensuring all actions and decisions are documented and communicated effectively.
  • Correspondence: Draft and prepare correspondence, including emails, letters, and memos, while maintaining confidentiality and professionalism.
  • Scheduling: Manage complex calendars, scheduling appointments and meetings while considering the needs of multiple stakeholders.
  • Representation: Represent the organization and the Chief Executive in a positive light, communicating effectively with internal and external stakeholders.
  • Initiative and Proactivity: Demonstrate initiative and proactivity, anticipating the needs of the Chief Executive and taking proactive steps to address them.

    • Requirements:

    To be successful in this role, the ideal candidate will possess:

  • Experience: A proven track record of providing high-level administrative support, preferably in an executive assistant or PA role.
  • Skills: Excellent communication, organizational, and time management skills, with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
  • Judgment and Discretion: Ability to exercise good judgment and discretion when handling sensitive matters, maintaining confidentiality at all times.
  • Flexibility: Willingness to work flexible hours, including evenings and weekends, to meet the needs of the Chief Executive and the organization.
  • Technical Skills: Proficiency in Microsoft Office, with experience in preparing presentations, reports, and documents using advanced software skills.

    • What We Offer:

    In return for your expertise and dedication, we offer a competitive compensation package, including a salary range of £30,000 - £35,000 (pro-rata), as well as opportunities for professional growth and development.

    Contact Information:

    Please submit your application, including your resume and cover letter, through our online portal. We look forward to hearing from you!

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