General Office Assistant - City of London, United Kingdom - Larbey Evans

Larbey Evans

Verified Company

City of London, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Our client, a prestigious international law firm, is looking for a General Office Assistant to provide wide ranging general support services to professional, secretarial and support staff in the London office.

This is a permanent position offering a generoussalary of around £32,000 per annum. The hours are 9:30 to 18:00 Monday to Friday. Flexibility is required to cover annual leave or sickness within the team, with overtime payable.

Key Responsibilities:

Sorting and delivering of the daily post around the office
Checking out trays during the day and redistributing internal mail / library magazines
Dealing with incoming and outgoing deliveries, including preparation/packaging
Booking couriers and monitoring the service delivery
Ensure the General Office Department and all associated rooms are maintained in a neat and tidy condition at all times
Daily morning and afternoon check of all printers and multifunctional devices, ensuring glass is cleaned and running a test print
Daily check of all photocopying and binding supplies, stationery, general office consumables and restocking as required and keeping relevant areas tidy. Placing orders when necessary
Liaising with external contractors on relevant matters arising
Daily check of lighting in the office
Replacing toner / staples for printers and multifunctional devices as required
Photocopying and binding of all documents ensuring a speedy service at all times
Firstline fix for printer and copier jams. Escalate by calling external engineers where required and maintain relevant callout logs
Assisting with the maintenance of all binding and general office equipment and calling external engineers where appropriate
Monitoring recycling and confidential bins
Manual handling assistance as required, particularly boxes, reorganisation of file rooms or movement of furniture
Assisting with small office moves
General errands out of the office i.e. obtaining visas and passports from embassies; purchasing small office supplies, by hand letters
Undertaking any reasonable requests and providing general support to the London office partners and staff
Positively and proactively support the team in the efficient running of the department

Essential Skills:

Previous experience of working in an office within general office and print room within a professional services firm
Accuracy
Ability to use own initiative and to offer ideas/suggestions
Good communication skills, both written and verbal

Essential Qualities: