Operations Assistant - Birmingham, United Kingdom - Changan UK R&D Centre

Description

Operations Assistant (Contractor-Inside IR35)

Location:
Birmingham Business Park


Contract Type:
Full Time


Description:


Job Purpose

To act as the first point of contact for visitors and callers and to undertake a range of other administration tasks as identified by the Senior Operations Manager.

Personal Specification

• Must have a professional manner, at all times, as well as a high level of interpersonal skills to handle timesensitive and stressful situations
• Excellent written and verbal communication skills
• Excellent attention to detail
• Ability to multitask and prioritise on workload
• Ability to work under pressure
• Must be a selfmotivator and have the ability to work on own initiative as part of a team
• Must be extremely well organised and have the ability to provide highly accurate and quality work
• Commitment to confidentiality and a high degree of integrity
• Must be highly flexible and be prepared to deal with emergency requests
• Must have strong Microsoft office skills
• Driving Licence essential
• Must have previous Reception / Administration experience
• Must be smartly dressed at all times

Main Duties and Responsibilities
To perform full reception / administrative duties, to include but not limited to;

• Greet and welcome visitors to the office, ensuring they sign in the visitor's book and informing the relevant member of staff of their arrival.
• Managing the visitor's book.
• Processing weekly lunch order booking system.
• Managing logistics both inbound and outbound (UK & EU only).
• Providing refreshments for visitors and attendees during meetings.
• To ensure that the reception and meeting room areas always remain tidy and project a businesslike image.
• To perform stock checks for stationery, workwear and general supplies (e.g. kitchen sundries).
• Driving Licence management.
• Organising meeting rooms.
• Pool car bookings.
• Parkside tenant issues capture/monitor (with Senior Operations Managers assistance).
• Post distribution.
• To provide backup cover for the Administration Team, when required;
• Booking transport and travel, hotels.
• Checking stationery and kitchen supplies.
• Event support.
• Various clerical work.
• To provide support with additional adhoc administrative duties as and when required by the Operations Team.

Other Features of job

• Fulltime, 34.5hrs per week, Monday to Thursday 9:00 17:00, Friday 9:00 14:00
• Must be eligible to work in the UK

Package:
Competitive rate, negotiable depending on qualifications and experience.


Job Type:
Temporary contract

Contract length: 12 months


Pay:
£23,000.00-£25,000.00 per year


Benefits:

• Discounted or free food
• Onsite parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Birmingham, B37 7YG: reliably commute or plan to relocate before starting work (required)

Work authorisation:

• United Kingdom (required)

Work Location:
In person


Reference ID:
OPS202405