Project Administrator - Bristol, United Kingdom - Intoheat Ltd

Description

This job description outlines the key accountabilities of, and output required from, the post holder. It is not a definitive list and the role may well change and evolve over time.


Reports to:
Office Manager


Working Hours:37 hours per week (Monday - Thursday and Friday


Salary:
Up to 25,000.00 dependant on experience


Main purpose of the role
The Projects Administrator will provide proactive and efficient administrative and support to the Office Manager, and Contracts Engineers. The post holder will assist with the running of the office to improve efficiency and cost effectiveness.


Key tasks and responsibilities

• Implementing electronic purchase orders through the Contracts Department and eventually enrolling through other Company departments.
• Collate relevant H&S risk and COSHH assessments, and O&M Manuals as instructed Contracts Department
• Assist the Company Estimator in producing tender submissions and chase responses.
• Establish and maintain an accurate equipment/plant "onoff" hire schedule.
• Review, develop and maintain company systems and procedures (computerised and manual) to meet the needs of the changing business.
• Assist the Office Manager in standardising company documents and implanting new working structures to improve the efficiency and effectiveness of contracts operations
• Comply with health and safety policies and arrangements, eventually working with the Office Manager to update company procedures and document templates.
• Assist the Office Manager to organise staff training courses, CSCS renewal tests and maintain the training matrix.
• Act as first point of contact for office visitors (including hospitality) and telephone enquires; dealing with queries where able and forward detailed accurate messages.
• Arrange internal/external meetings, including travel arrangements, management of attendees, minutes and follow up actions.
• General administration: Up to date contact lists; prepare standard correspondence and documentation; filing manual and electronic, photocopying, scanning, printing of drawings, shredding and archiving; distribution of incoming and outgoing post.
• Undertake any other duties as required, commensurate with the level of the post.

The above job description is a guide to the work you may be required to undertake but does not form part of your contract of employment and may change from time to time to reflect changing circumstances.

Person specification

Knowledge and experience of:

• Working in a busy office.
• Prioritising own work load.
• Using MS packages (Word, Excel, and Outlook).

Skills and abilities

• Excellent written and verbal communication skills.
• Ability to problem solve and direct enquiries, where appropriate.
• Good organisational skills.
• Ability to work independently.
• Ability to work as part of a small team.
• Keen to develop over a period of time with a willingness and ability to learn.

Job Types:
Full-time, Permanent


Salary:
£20,000.00-£25,000.00 per year


Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bristol, BS35 3UT: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

Application deadline: 28/04/2023

Reference ID:
Intoheat Limited - Project Administrator