24.38 - Eo Legal Administrative Assistant - Darlington, United Kingdom - Disclosure & Barring Service

Disclosure & Barring Service

Verified Company

Darlington, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Details:

Reference number:

Salary:

- £27,050 - £29,500

A Civil Service Pension with an average employer contribution of 27%
Job grade:
Executive Officer
Contract type:
Permanent
Business area:
Finance & Corporate Services
Type of role:
Administration / Corporate Support
Legal Services
Working pattern:
Flexible working, Fulltime, Parttime
Number of jobs available:
1Contents

Location

About the job

Benefits:

Things you need to know

Location

DarlingtonAbout the job

Job summary:

DBS was established under the Protection of Freedoms Act 2012 on 1st December 2012, operating from two sites, Liverpool and Darlington.

We operate on behalf of government delivering Disclosure functions in England, Wales, Jersey, Guernsey and the Isle of Man, and Barring functions for England, Wales and Northern Ireland.

We provide a service that enables organisations in the public, private and voluntary sectors to make better informed, safer recruitment and other decisions.

We do this by providing information to enable them to determine whether individuals are unsuitable or unable to undertake certain work, particularly with occupations involving regular contact with vulnerable groups, including children.

You will be joining the DBS Legal Services Team at an exciting time. DBS is in the third year of it's five-year strategic plan. The plan was co-created by our staff and has three key themes: Quality, Profile and People.

The Legal Director has established a Legal Team that is recognised and engaged as a crucial service in the delivery of the DBS' functions.

You will work collaboratively and proactively with colleagues from various teams, building relationships and confidence in the Legal Services Team.

This role will offer you varied, challenging and rewarding work in a professional and fast-paced environment.

Job description:

To provide administrative support to the DBS Legal Services Team, including:

Supporting the lawyers in the Team wherever possible
Collating and reviewing documentation
Drafting basic internal and external correspondence
Assisting with the preparation of instructions to law firms/counsel
Liaising with external advisers
Engaging with DBS colleagues to ensure that advice queries are dealt with in a timely manner
Maintaining and updating the Legal Case Management system, other data bases and spreadsheets
Raising purchase orders and complying with financial processes for the provision of external legal services
Checking invoices and ensuring payment is made in a timely manner
Managing the data retention of files, and the process for the destruction of files
Reviewing the Legal Services Team inbox and ensuring that matters are signposted to allocated lawyers

Work flexibly and undertake such other duties appropriate to the level of the post that may reasonably be required

Resources

The job holder will have support from other members of the Legal Services Team

Accountability

The job holder will report directly to the Legal Support Officer and be supervised by individual lawyers in the Team

Other Information

The role may require occasional travel between the Liverpool and Darlington DBS sites, with the possibility of overnight stays

Person specification:

Essential Criteria

ABILITY

Ability to communicate effectively and efficiently, with good client care skills
Good written communication skills to the level required for the preparation of legal correspondence
Excellent attention to detail and accuracy
Ability to work flexibly
Ability to prioritise and manage a varied workload
Ability to work effectively in a fast paced team
Excellent organisational skills

EXPERIENCE

A background in providing support in a legal environment
Experience of using all Microsoft Office packages, particularly Excel

Desirable Criteria

ABILITY

Ability to conduct legal research

EXPERIENCE
Experience of working with a legal case management system

Other Information

Work can be done remotely, but the post holder will have a contracted base of Darlington.

The post holder will work from the Darlington Office in accordance with the needs of the organisation, which will vary from time to time.

We estimate that at least one day per week.

Behaviours:

We'll assess you against these behaviours during the selection process:

Managing a Quality Service
Seeing the Big Picture
Delivering at Pace

Benefits:

Alongside your salary of £27,050, Disclosure & Barring Service contributes £7,303 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.

The DBS offers a number of excellent benefits for its employees.

These can include: