Operations Coordinator - London, United Kingdom - ARC IT Recruitment

ARC IT Recruitment

Verified Company

London, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Operations Coordinator

London

Circa £35k + benefits
Operations Coordinator sought by prestigious financial services organisation.

You will be maintaining and reviewing the following processes and working with the Operations Manager/IT/Compliance/HR as appropriate to ensure that changes to processes are approved appropriately.

UK Staff management**:
Manage the identity of UK security groups and access. Review process as necessary, document and implement
Work closely with IT User Support Manager to coordinate the issue of standard IT kit, and ensure procedures are being followed
Maintain induction slides for Team secretaries to issue to new joiners as part of the onboarding process
Manage Genpact JL process (global) and UK Senior Advisers
Management and ownership of selected UK and global staff distribution lists, working with HR, IT and Compliance to agree any change to the logic behind automated lists.
6monthly review of security access to London floors; monitor existing processes
Assist in the implementation of a global Senior Adviser framework, working with HR/Compliance as appropriate. Update respective intranet site as changes are reported
Approve standard IT kit and nonstandard, working with BRM to ensure these are compatible/permissible by IT Info Security.
Monitor Operations Inbox and action as appropriate
Manage special projects
Proactively manage selected Operations' content on the intranet, including document update and publication; liaise with Intranet team as appropriate
Support administration of Team Leaders meetings, including scheduling dates and collating agenda items. Attend and produce meeting notes (potential to extend to other global meetings)
Provide Admin / Secretarial Support to Operations Manager

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Experience, Skills and Competencies Required_

Proactive attitude with the ability to demonstrate initiative, attention to detail and reliability.
Good organisational and time management skills with the ability to prioritise workload and multitask.
Excellent interpersonal skills to communicate clearly and effectively at all levels.
Experience with starter/mover/leaver processes in a similar organization would be a plus.
Experience in testing and refining processes and identifying efficiencies would be a plus.
Advanced knowledge of Microsoft Outlook, Excel. Good competencies in Word and PowerPoint.
Ability to maintain high level of confidentiality in respect of information / documents / projects being produced or undertaken.
Ability to act with good judgement and common sense.
Ability to work under pressure, meeting tight deadlines

Salary:
£30,000.00-£35,000.00 per year

Schedule: