Office Administration Assistant - Fareham, United Kingdom - Bryburn Ltd

Description

Job Title

Administration Assistant

Reporting to
Office Manager


Hours Per Week
40 hours over 5 days


Location
Currently Fareham, but looking to relocate to Havant/Portsmouth area


Job Purpose:

Reporting to the Office Manager the Operational Support Assistant will primarily be responsible the day-to-day duties assisting with administration functions.

Provide administration support to the Directors, Office Manager and Site Managers.


Office Administration - Bryburn Ltd

• Coordinate with other Comserv departments to ensure other trades have access to the void and working foreman is aware.
• Cost control on project for all materials only, to provide weekly reports and updates to line manager.
• Ensuring RAMS are signed and dated and filed correctly across all projects. Completing checks that all relevant paperwork is scanned and filed at the end of each project.
• Ordering materials and plant including checking prices, getting quotes, sourcing difficult items.
• Keeping log of all plant and equipment that has been hired and ensuring contact with relevant site supervisors whether it is still required and off hire if requested.
• Ensure sign off received for completion of jobs, this is then passed to Accounts to raise invoice.
• Costs for all materials to updated weekly.
• Filing & archiving electronically, ensuring the project folders in are updated.
• Assist with any other administration duties, as required and sickness and holiday cover.

Accounts

• Raising of purchase orders, capturing all relevant information, and chasing up costs and delivery notes.

Procedures

• Assist with aftercare for all clients in line with Quality Procedures.

Skills & Attributes:

• Attention to detail
• Organisation skills
• Computer and typing skills
• Data Entry
• Good Verbal and written communication with Clients, Subcontractors and Employees
• Capable of working with mínimal supervision
• Honesty
• Recordkeeping skills
• Follows instructions well
• Competent with Microsoft Office and relevant programmes
• Multitasking abilities
• Ability to work to deadlines

Personal Responsibilities:

• Ensure all personal and relevant departmental deadlines are met
• Always Promote a professional image of the Company
• Maintain and comply with Company Health & Safety standards thereby minimising risk to self and others
• Responsible for upholding the Company's Equal Opportunities policy in respect of own personal conduct

Additional Comments:

• The ability to focus and prioritise within a busy environment in order to meet deadlines
• Flexible approach in order to meet operational requirements
• Due to the confidential nature of the information dealt with. The role holder must be able to be discreet and to handle matters sensitively, with concerns escalated appropriately.

Job Types:
Full-time, Permanent


Salary:
£21,000.00-£23,000.00 per year


Benefits:

• Free parking

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Fareham: reliably commute or plan to relocate before starting work (preferred)

Work Location:
In person

Application deadline: 11/04/2024


Reference ID:
Administration Assistant