Project Coordinator/administrator - Belfast, United Kingdom - Dalkia UK

Dalkia UK

Verified Company

Belfast, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Job Purpose:

To provide efficient administrative support and coordination to ensure the smooth running of processes from quote/tender enquiry to handover to Projects

Aims and Objectives:

To improve the efficiency of the business development processes
Support the Operations and Design Teams.
To focus on the expected team behaviours for achieving significant results and outcomes for the business, helping DALKIA UK to maintain our reputation with our customers.

Key Responsibilities and Accountabilities:

Create new contract notifications and notify safety team
Arrange Contract Review meetings
Collect and Collate Monthly Folders for Contract Reviews
Produce Technical Submittals for the various projects and upload to the project software platforms
Monitor Project Software platforms and issue responses to relevant project team members
Produce Requisitions for Project Teams
Produce ITT Documents for processing with Procurement
Cover Tender/PQQ Author duties when required
Request Quotes from Suppliers when asked for by Project Team
Preparation of reports
Telephone customers for quote updates
Answering the telephone and taking messages
Photocopying, scanning
Ensure annual leave is recorded correctly and update appropriate diaries for both Blue and White Collar
Making travel arrangements
Liaise with other departments to help solve customer queries
Cover Tender/PQQ support duties when required

Health & Safety:

All employees are required to fulfil their legal duty to take reasonable care for the health and safety of themselves and others who may be affected by their acts and omissions, and to follow all guidance and instructions given in this respect. Further details regarding Health & Safety responsibilities are set out in the Health & Safety Policy.

Working Relationships:

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Internal_

Interface with Operation Manger / Business Development Managers, Project Department and Procurement Department

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External_

Interface with Clients, Suppliers and Subcontractors

Person Specification:

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Essential_

Previous administration experience
A working knowledge of Microsoft Office especially Excel, Word and Outlook
A keen eye for detail with excellent numeracy, customer service and people skills.
Great organisation and time management skills

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Desirable_

Knowledge of building services drawing platforms (Although Training can be provided)
Working within a Administration role

Competencies:

The core support team competency framework for the position are:

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Teamwork:

- actively contributes to the team and strives to improve teams' effectiveness through personal commitment.
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Planning, Organising & Executing - able to understand the priorities, plan and organise the work and manage own time to deliver within the expected timescales.
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Communication - communicates clearly and concisely, impressing others and ensuring understanding of all relevant information in all circumstances.
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Risk Management - is aware on the impact on risk to the business and applies the necessary controls.
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Adaptability - is responsive and open to changing circumstance.
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Drive for Excellence - aims to deliver a high standard of work.
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Self-Motivation and Development- is confident in own ability and is motivated to deliver, using opportunities to further develop.
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Customer Awareness - responsive to the needs of the customer and aims to deliver customer satisfaction.

Benefits: