Administrative Assistant - Leicester, United Kingdom - University Hospitals of Leicester NHS Trust

University Hospitals of Leicester NHS Trust

Verified Company

Leicester, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Band 3

Reports to

General Manager & Quality Manager, Blood Sciences

Base

Your primary base will be LRI; however, you may be required to work

in other designated locations of the Trust as well as your primary
base.

We are looking for an enthusiastic, dedicated, friendly and well-motivated individual who is a good team player, to join the team in the Blood Sciences department.

Previous applicants need not apply

The general administrative duties will include minute taking, provision of regular quality reports and managing databases. Experience using an electronic Quality management system such as Q-pulse would be advantageous although training will be given.

You will need to be a good team player, with excellent organisational and
communication skills. You need to be able to work on your own initiative and prioritise your work effectively.

Under the guidance of the General Manager &Quality Management team you will assist in the delivery of a UKAS compliant service.

This role currently operates from 9:00am-5:00pm Monday to Friday.

This post would suit a graduate or non-graduate with suitable experience and skills.

We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals.

We have our very own Children's Hospital and run one of the country's leading heart centres.

Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.

We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.

Our purpose is to provide 'Caring at its best' and our staff have helped us create a set of values that embody who we are and what we're here to do

They are:
We focus on what matters most

We treat others how we would like to be treated

We are passionate and creative in our work

We do what we say we are going to do

We are one team and we are best when we work together

Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.

Provide general administration support to the Blood Sciences General Manager, Quality Manager and management team as required.
Arrange meetings and book rooms as and when required.
Attend and take minutes of meetings, type and circulate as required.
Administrative duties associated with the receipt, collection, handling, production and distribution of written materials and electronic records
Administrative duties associated with the maintenance and update of various databases including the Q Pulse and Datix electronic systems.
Establish, maintain and update systems / databases for workload data

collection for quality management purposes using packages such as Microsoft Excel and Access.

Maintain Office information systems including mailing lists as per staff

turnover.

Liaise with a variety of staff within Pathology and the Trusts as directed and act as the Blood Sciences point of contact
Photocopying, filing and letter writing as required.