Secretary/administrator - Leading City Consultants - London, United Kingdom - Taylor James Resourcing
Description
Secretary/Administrator to £35,000
This leading consultants, accountants and business advisors has an exceptionally friendly and team oriented atmosphere and is continuing to grow.
Duties will include:
- Assist the Administration Manager to provide administrative support to the team, including updating Practice Engine (PE), creating interim bills, staff reports, helping with projects such as organising training sessions and booking performance review meetings.
Manage the Admin Inbox, dealing with all tasks such as creation of bank letters, setting up and adding people to workspaces, account amends, formatting documents, dealing with incoming post and other ad-hoc queries.
Assist in the completion of workflow tasks including, completing Land Registry searches, rolling forward accounts, rolling forward Pro-audit files.
Ensure that all work undertaken is produced within agreed timescales, escalating to the Administration Manager where necessary.
Produce, format and amend word accounts and management reports, which include financial statements, in a timely manner, within agreed timescales, following in house formatting style, escalating to the Administration Manager where necessary.
Deal with any ad hoc reporting, as required.
Assist with administration projects, as required by the Administration Manager.
Assist the Administration Manager in the timely production of any marketing related material.
Liaise with the Administration Manager to ensure that amendments are made to the staff and client databases within agreed timescales.
Ensure client files are kept up-to-date and filing is done on a regular basis and files are archived.
Assist in the creation of interim bills on a weekly basis.
Work with the Administration Manager to ensure team members' diaries are kept up to date at all times.
Ensure stationery supplies are appropriately stocked at all times.
Produce documents from audio or handwritten notes in the style and layout required by the author or as required to meet the firm's standards.
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