Facilities Administrator - Bracknell, United Kingdom - Pioneer FM Ltd

Pioneer FM Ltd

Verified Company

Bracknell, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Your key responsibilities will include:

Liaising with third party supplier / contractors, monitoring performance against Key Performance Indicators (KPIs) and Service Level Agreements (SLAs), including attending monthly supplier review meetings.
Support the Facilities department in delivering a consistent and efficient service across the site including ensuring that all Planned Preventative Maintenance (PPM) schedules are up to date and that any remedial works(s) are undertaken quickly.
Act as first point of contact within the Facilities office during working hours to ensure phone calls are taken and queries are dealt with in a time affective manner
FM Helpdesk management, monitoring and responding to job requests, including liaising proactively and reactively with other staff.
Ensure that Risk Assessments Method Statements (RAMS) and safety data sheets are kept updated.
Provide other administrative and operational/coordination support to the Head of Facilities, to other staff within the Regeneration and Property team and in other departments as and when requested.
Production of monthly reports identifying performance against agreed targets.
To maintain internal systems and workflow.
Manage all incoming mail.
Type minutes with accuracy and circulate in a timely manner. If requested, attend meetings and minute take.
Reports preparation of a variety of management data reports
Maintain both soft and hard filing systems, ensuring consistency and support management team where required.

To be considered for this role, you must have GCSEs in Maths and English, or equivalent. You'll be used to a fast-paced environment, with previous office administration experience ideally within the facilities sector.

Experience handling Facilities Management contracts and Service Level Agreements (SLAs), as well as supervising suppliers and contractors would be desirable.

IOSH and/or Customer Service qualifications would also be advantageous.

Salary is negotiable, dependent on experience.

Salary:
From £23,000.00 per year

Benefits: