Planning Coordinator - Birmingham, United Kingdom - Global Experience Specialists

Global Experience Specialists
Global Experience Specialists
Verified Company
Birmingham, United Kingdom

2 weeks ago

Tom O´Connor

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Tom O´Connor

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Description
Do you have experience within the exhibition and events industry? Do you thrive in a fast-paced environment?

GES are recruiting for a Planning Coordinator - Admin Support (Stand Fitting) to join our Planning Team. This role will be based in our offices at The NEC in Birmingham.


Job Function


Reporting to the Stand Fitting Planner, you will be responsible for the coordination of key administrative tasks within the Planning team.

By following integrated planning processes, the role will execute internal and external coordination with a primary focus on Stand Fitting.


Who we are
GES is a global, full service face-to-face live events marketing partner.

We create some of the most incredible events in the world - think exhibitions, events, sales conferences, and exhibitions of all sizes.

From initial strategy to show-stopping audio visual, to insightful measurement - and every detail in between - we bring brands to life


Our mission is to create memorable event experiences, and we count on you, our talented employees around the world help us do it.

We foster an innovative, fast-paced and creative environment for those who like to think, create and work. Our incredible team includes designers, account management, marketing specialists, business pros and artisans - just to name a few. GES employees are great at collaborating and communicating.


What will you do?
Daily execution of job checks, ensuring instruction and works orders from all sources including Clarity and SOP are covered.

Collate and pursue the correct information received from internal stakeholders, typically the Commercial team and Service Centre.

Raise purchase orders as required including labour, materials etc.

Input data into Clarity, ensure this is kept up to date.

The booking of all travel and hotels for the UK and Europe.

Maintain and update Block Plans and distribute.

Carry out administrative support within the Planning Team when required, including absence and holiday cover.

Actively engage in process and change of methods as the Planning team evolves.

Process final figures when events are complete.

Issue invoices and ensure smooth process for external sources.

Demonstrate commitment to the core values of the company.


Take a participative role in the Company's sustainability initiative and ensure where possible your actions support the achievement of this initiative; reuse, recycle and replenish.

Ensure compliance with all health and safety, corporate, client and legislative standards across the function.


Relationships


You will be required to develop and maintain positive and progressive working relationships both internally and externally, in order to facilitate growth and integration across the business.


Salary
This role offers a competitive salary, dependent on experience.

We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.


Hours of work
This is a full-time role based on 37.5 hours per week.

You may be required to work evenings and weekends during busy periods in order to meet the demands of the business, including overseas travel as required.


Annual leave
Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).

The above role information is not exhaustive, and the company reserve the right to amend this at any time.


Development and Benefits


At GES we look to equip you with the tools required for you to progress in your career with us.

With plenty of internal opportunities to move within the business and the backing of line managers progression is key to the business growing.

This is a full-time role offering a competitive salary, dependent on experience.

We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.


Job Types:
Full-time, Permanent


Salary:
£23,000.00 per year


Benefits:


  • Company pension
  • Cycle to work scheme
  • Free parking
  • Gym membership
  • Life insurance
  • Onsite parking
  • Private medical insurance
  • Referral programme
  • Sick pay
  • Wellness programme

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • London: reliably commute or plan to relocate before starting work (required)

Work Location:
In person
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