Events Officer - South Kensington, United Kingdom - Imperial College London

Imperial College London

Verified Company

South Kensington, United Kingdom

4 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Can you help us build a cleaner, greener, fairer future for all? We are looking for a motivated mid-level events professional to join the Communications Team at the Grantham Institute, Imperial College London's hub for climate change and the environment, and one of its Global Challenge Institutes.

You will work with our researchers and students to create attention-grabbing events, influencing debate and helping to communicate positive narratives for action to tackle the climate and biodiversity crises.

Your work will help the team to craft and deliver campaigns that engage diverse audiences with our objectives, working with the Communications Manager, Director of Policy and Translation and other members of the team.

It is an exciting time to be working in climate change and environmental communications, as these issues are rarely out of the headlines, and there is a need to support governments and big businesses in turning public pressure into commitments and action, and the potential to change the future, for the better.

The role of the Events Officer is to lead the development, delivery and management of an annual programme of events, that helps the Communications team to meet the objectives of the five directorates (Innovation, Research, Training, Operations and Policy & Translation) and to engage people in the overall mission of the Institute - to drive effective action on challenges in climate change and the environment.

Presently running events that this role would lead include: the Grantham Annual Lecture (1 per year), high profile and VIP events for the Institute (e.g.

official side events at UNFCCC COP conferences, hosting the 25th anniversary of the House of Commons Environmental Audit Committee, average 4 per year), ad hoc events supporting one of the directorates (average 1 per month), and advising event organisers on community events (e.g.

student seminars, EDI events, research workshops, average 2 per month).

This role requires mid-level experience in events strategy and delivery, and project management. The post-holder will be responsible for developing a new strategy to govern this annual programme.

A solid understanding of the causes and solutions to climate change and environmental crises is essential, as well as in-depth knowledge of the barriers to engagement with climate and environment issues among the general public and proven ways to overcome these.

You will contribute to setting team objectives, planning, monitoring the success and impact as part of the Institute's commitment to continuously improve performance against our strategic goals.

You must be able to work flexibly, as some activities take place by necessity outside normal office hours, some weekends, and/or away from the usual place of work.

Duties and responsibilities:

Be the lead for events programme, to plan, manage and deliver events
Working with the Communications Manager to create an annual events strategy.
Creation of marketing materials including social media posts, event listings, banners, posters and flyers
Project management develop clear timelines for leading and implementing each stage of the event plan in concert with the relevant partners, including participants, speakers, contractors.
Lead events delivery on the day to ensure their smooth running, including managing the recruitment and contribution of volunteers, contractors and casual workers.
Conduct postevent review and revision of event processes to ensure continual improvement.
Coordinate internal and external events, including liaising with attendees, booking rooms, ordering catering, preparing documentation, taking minutes as required.
Raise purchase orders and journals, and process invoices.

Essential requirements:

Degree or demonstrate relevant experience in events management.
Experience marketing or promoting events.
Experience in the development and delivery of events strategies.
Extensive project management.
Understanding the causes and solutions to the climate change and environmental crises.
Knowledge of the barriers to engagement with climate and environment issues among the general public or other audiences with lowscience capital.
A strong command of the English language and grammar.
Ability to work flexibly including evenings and weekends.

Further information:

This is a part time, fixed term position for one year at 0.8 FTE. You will be based at South Kensington Campus.

Find out more about the Community and Culture at the Grantham Institute.

Hybrid working may be considered for this role. Staff working in roles that are suitable for hybrid working will normally be expected to work 60% of their time onsite. The opportunity for hybrid working will be discussed at interview._
More information is available on the following web page: _Work Location Categories (from 30 September 2023) | Administration and support services | Imperial College London_

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