Contracts Administrator - London, United Kingdom - RICHARD JAMES RECRUITMENT SPECIALISTS LTD

RICHARD JAMES RECRUITMENT SPECIALISTS LTD
RICHARD JAMES RECRUITMENT SPECIALISTS LTD
Verified Company
London, United Kingdom

2 weeks ago

Tom O´Connor

Posted by:

Tom O´Connor

beBee Recruiter
Description

Working with a leading specialist in the trade and distribution of food commodities we are searching for a professional who as great attention to detail and ideally has exposure to using ITAS.

Main duties

  • Contract set up and record management using the commodity trading program ITAS, includes maintenance of client details
  • Sending contracts to the counter parties and chasing any outstanding unsigned contracts
  • Processing supplier invoices, expenses and credit notes and investigating any discrepancies
  • Preparing payment letters/instructions with accompanying loan documents for purchase invoices
  • Sending payment instructions and loan requests to the bank, followed by processing all relevant bank charges in ITAS
  • Reconciliation of supplier statements
  • Reporting on European VAT
  • FX reconciliation by processing the currency in ITAS
  • Preparing Packaging report
  • Reception/switchboard duties
  • Organising samples to be posted/couriered when required by the traders
  • Provide adhoc admin support to the Managing Director and other traders
Below duties can be taken on once the Administrator is comfortable and proficient with the above main duties

  • Setting up payments in the company bank accounts for authorisation
  • Assisting the logistics department when required such as logging new documents received, updating details on ITAS and scanning them into the shared drive
  • Assisting the Finance Director with bank reconciliation against the ledgers as and when required
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