Training Administrator - Ayr, United Kingdom - 360 Safety & Training

Description

About us
360 Safety & Training is a training provider based in Ayr. We are professional, agile, and our goal is to Increase competence and safety within the Renewables Industry.

Our clients range from large multinational utilities companies to individuals and we maintain a customer led focus.

The training we deliver is essential to maintain safety within the working environment.


Courses we deliver include:

• Working at Height
• Advanced Rescue
• Fire Awareness
• First Aid
• Mental Health First Aid
• Manual Handling
• Hoist User Training
• Lift User Training
• Product Specific User Training
• Task Specific Training
• Inspection Training

We hold the following accreditations:

• ISO 9001 Quality Management
• Global Wind Organisation (GWO) Accredited Training Centre
• Living Wage Scotland Employer

Our work environment and employee benefits include:

• 31 Days paid annual leave
• Modern office setting
• Casual work attire
• Onthejob training
• Safe work environment
• Company pension scheme
• Onsite parking

Responsibilities:

• Prepare and send joining instructions
• Manage online training planner (Dante)
• Perform a variety of administrative tasks to support the smooth operation of the office
• Support internal and external audits (ISO & GWO)
• Assist in social media managing (Facebook, LinkedIn, Instagram and X)
• Create and issue quotes as per client requirements
• Answer and direct phone calls in a professional and courteous manner
• Maintain office supplies, equipment inventory, uniform and PPE
• Assist with scheduling and coordinating meetings and appointments
• Handle sensitive and confidential information with discretion
• Perform data entry and maintain accurate records
• Assist with basic bookkeeping tasks using Xero
• Provide general clerical support such as filing, scanning, and photocopying documents
• Assist with goods in/goods out process
• General admin duties as when required by management

Essential Skills:

• Strong organisational skills with the ability to prioritise tasks effectively
• Excellent phone etiquette and communication skills
• Attention to detail and accuracy in data entry and record keeping
• Previous experience in a similar role
• Proactive attitude

Preferred Skills:

• Familiarity with Xero or other accounting software
• Familiarity with an ISO 9001 Quality Management System
• Familiarity with social media platforms (LinkedIn, Facebook, Instagram and X)
• Familirity with Dante training management system

Job Types:
Full-time, Permanent


Salary:
From £12.00 per hour


Benefits:

• Bereavement leave
• Casual dress
• Company events
• Company pension
• Free parking
• Onsite parking
• Transport links

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Ability to commute/relocate:

• Ayr: reliably commute or plan to relocate before starting work (required)

Education:

• GCSE or equivalent (preferred)

Language:

• English (preferred)

Licence/Certification:

• Driving Licence (preferred)

Work Location:
In person