Project Administrator - London, United Kingdom - Rambøll

Rambøll

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers.

You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

You will join our Project Support
Function
As our new Project Administrator, you will be part of the Project Admin Team for the UK.

You will report into the Project Admin Team Leader, working for the Offshore Wind team to provide project administration support to a high standard.

The Project Support Teams include Project Admin, Document Control and Creative Admin. They work together to create a centre of excellence with consistent and standardised processes, procedures and continuous improvement.

Your key tasks and responsibilities will be:

Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects
Using, and supporting others in the use of, project management tools, systems and processes
Proactively schedule, coordinate, prepare, and followup on meetings and appointments, also circulate actions to project team and monitor progress as appropriate
Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers)
Assist in document control activities on small projects, working with the Document Control team for guidance
Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
Support the formatting and proofreading of documents for publication
Depending on project, liaise with and be first point of contact for external stakeholders
Create and manage project files in respective data management systems, maintain accurate and uptodate project information and delivery dates, organize and distribute projectrelated documents, ensure compliance with company policies and procedures
Handle general internal and external correspondence within the project organization
Organize and arrange business travel and accommodation for project team members as required
Support project team with project controlling and invoicing tasks, track project expenses and generate invoices for clients
Produce project management progress reports for internal and external stakeholders
Completion of project status and general maintenance of internal project management tools
Other appropriate duties as agreed with Project Manager

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company.

For this role, we believe your starting point is:

Good experience in a project administration or coordination role
Experience with large design projects in an international environment, wind or energy industry preferred
High level of proficiency in written and spoken English
High attention to detail with excellent timemanagement and communication skills
Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
Diary management experience
Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
Customer oriented approach as well as selfreliant, reliable, detailoriented, structured way of working
Ability to thrive in a fastpaced, team environment
Able to effectively prioritize multiple tasks and make independent decisions
Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
High integrity and team spirit, proactively engaging with others and offering support when required

Personal qualities that will help you succeed in this role include: An engaging and enthusiastic team player who is a confident communicator with superior stakeholder management skills and has a proven ability to remove blockers.

Welcome to our Support Organisation

In Ramboll's Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organisation to focus on their areas of expertise as we tie together all parts of the business.

We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.

**Ramboll in the United Kingd