Pa/team Assistant - Slough, United Kingdom - Parkside Recruitment

Parkside Recruitment

Verified Company

Slough, United Kingdom

1 week ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

Reference:

40271CXJ Sector:
Administration, Administrator
Salary:
£35,000 to £40,000 Per Annum
Town/City:

Slough

Contract Type:
Permanent
Date Posted:
05/07/2023 11:02:00Amazing opportunity for an experienced EA to join a global organisation supporting the MD and Marketing Team

Work form home Fridays

The role requires excellent organisational skills, strong communication abilities, and the ability to multitask effectively.

Responsibilities:

Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visas, ensuring efficient and costeffective arrangements
Manage the Managing Director's calendar, prioritise appointments, and ensure timely and accurate scheduling of meetings, conferences, and events.
Coordinate internal and external meetings, including arranging logistics, preparing agendas, and providing necessary materials
Handle all incoming and outgoing correspondence,
Act as a liaison between the Managing Director and internal/external stakeholders, demonstrating strong interpersonal skills and professionalism in all interactions.
Process expense reports and maintain accurate records of expenses related to travel and other business activities
Prepare meeting agendas, coordinate with participants, and ensure all necessary materials are available in advance.
Attend meetings, record minutes, and distribute them to relevant stakeholders.
Follow up on action items and deadlines to ensure completion.
Oversee the management of promotional items, including warehouse inventory, restocking, and addressing sales queries.
Collaborate with relevant teams to ensure timely delivery of promotional items to customers or participants
Support the processing of promotional claims, particularly in consumer competitions and cashback offers
Verify claim eligibility, authorise claims, and ensure timely and accurate processing
Maintain detailed records of claims and related documentation
Attend certain events as required, managing registration, coordinating with attendees, and providing onsite assistance.

Qualifications and Skills:

Ideally degree in business administration, communications, or a related field (preferred).
Proven experience as an executive assistant or in a similar role, supporting senior executives.
Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
Excellent written and verbal communication skills, with exceptional attention to detail.
Proficient in using productivity tools such as Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong problemsolving and decisionmaking abilities, with a proactive and flexible approach.
Ability to maintain composure and work efficiently in a fastpaced, highpressure environment.
Discretion and professionalism in handling sensitive and confidential information.

Parkside Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. Parkside Recruitment is an Equal Opportunities Employer.