Senior Legal Administrator - London, United Kingdom - Capsticks Solicitors LLP

Capsticks Solicitors LLP

Verified Company

London, United Kingdom

2 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

South Wimbledon, Merton, Greater London, United Kingdom

Competitive Salary & Benefits Competitive Salary & Benefits

Permanent - Full-time

Job reference:
LR918958SouSLAC

Location London

Hybrid Working

The Division

The Role and Responsibilties

The role will involve helping with:

Arranging conference calls, meetings, travel and booking conference rooms;
Arranging conferences with counsel and experts and updating fee earners with progress
Coordinating photocopying, printing, scanning, organising couriers, sending out of letters, faxes etc with Floor support;
Service of prepared documents to Claimant Solicitors and Court and understanding importance of deadlines
Checking client's extranet portal and screenshotting details;
Completing redactions and extractions;
Opening and closing of files, including conflict checking, setting up contacts, running initial schedules, electronic filing, record keeping and archiving of files;
Acting as a point of contact for internal and external clients;
Taking internal and external telephone queries, responding as appropriate and/or ensuring that all messages are passed on in a timely manner;
Data entry and managing spreadsheets; Updating Interaction/other databases
Drafting general and basic correspondence as required.
Formatting/collating work to be sent to clients (nonPartner fee earners)
Managing archive files in/out, uploading docs to Visual Files (VF)
Courier booking and processing outgoing post and managing special deliveries
Efiling and client care letters
Billing/managing disbursements processing invoices and checking and liaising appropriately with Finance
Fee earner expenses, non Partner travel and restaurant booking
Searching for documents on Mimecast
Support seminar/event organisation
Preparing team sheets
Non Partner diary management
Delegating to appropriate resources within the firm

Skills & Experience

We are looking for someone who has:

Knowledge of Microsoft Word, Excel and PDF software
Experience of using a case management system
Good phone manner
Highly organised and proactive

This is a great opportunity to join a driven and dynamic market leading firm where we pride ourselves on offering interesting and varied work, excellent career prospects and a healthy work life balance in a supportive environment.

Capsticks is an inclusive employer

At Capsticks we value diversity and we are committed to creating an inclusive and supportive working environment where everyone is able to be themselves and reach their full potential.

Capsticks is committed to providing equal opportunities for all and therefore we welcome the unique contributions that you can bring in terms of your education, background, culture, ethnicity, race, nationality, sex, sexual orientation, gender identity, age, disability, neurodiversity, religion and beliefs.