Legal Secretary - Manchester, United Kingdom - Maze Recruitment Services Ltd

Maze Recruitment Services Ltd

Verified Company

Manchester, United Kingdom

3 weeks ago

Posted by:

Tom O´Connor

beBee Recruiter

Description

JOB TITLE:
Legal Secretary - Hybrid

HOURS OF WORK:
9am - 5.30pm Monday to Friday

LOCATION:
Manchester City Centre

BENEFITS:
25+stat holidays - Death in Service Pension + Bonus
An exciting opportunity has arisen for our client based in Manchester City Centre. They are looking for a Legal Secretary to join their Central Services team on a full-time & permanent basis. You will provide high quality and efficient first-class administrative support and secretarial service to the Fee Earners. Your role will be working from week to week from home and in the office.

Main Purpose of the role:

Reporting directly to a fee earner or fee earners, provide secretarial support to him/her and the team as directed.

JOB DESCRIPTION:

Copy typing using the BigHand digital dictation system
Creating new clients and information in the database with full and accurate data
Maintain the inhouse database in line with the company's procedures and the Data Protection Act
Ensuring that all data is accurate and up to date at all times
Ensure that all typed work is accurate and proofread before being handed to the fee earner
Prepare correspondence, documents (including track changing) and enclosures as applicable
Ensure that signed correspondence is sent promptly to the Post Room
Diary management appointments and book meeting rooms, refreshments, arrange travel and accommodation, etc. as required
Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner
Filing, both paper manual and electronic
At all times, comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, antimoney laundering, Solicitors' Regulation Authority and The Law Society rules, Solicitors' Accounts Rules, Data Protection Act, etc.)
In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm
Work as part of a team when work is requested by any other fee earners

PERSON SPECIFICATION:

Minimum experience of 12 months as a Legal Secretary
Confident, clear and articulate communication skills both orally and in writing
Well presented, appropriate to a professional business environment.
Pleasant telephone manner, speaks clearly and fluently
Ability to work in a planned and organised way, but can multitask
Manages time effectively
Methodical, accurate and consistent even when under workload and/or time pressures
Adapts and fits in well, able to work independently and within a team
Awareness of the need for confidentiality
Accurate typing speed of 60 wpm
Experience using MS Office
Professional approach