Contract Administrator - Grangemouth, United Kingdom - Huntress

Huntress
Huntress
Verified Company
Grangemouth, United Kingdom

4 weeks ago

Tom O´Connor

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Tom O´Connor

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Description

An Agricultural Company based in Grangemouth is seeking a Contracts Manager to join their team on a contract basis for 6 months initially.

(Hybrid options after completing training in office)

Role purpose - To administer the systems and processes which support Grangemouth Engineering Contracts Group.


The job holder will be expected to manage or carry out the duties below as their core job-role, as directed by the Contract Managers and Contracts Administrator.

Financial

  • Support the financial processes, including PO creation and invoice management as directed by the Contracts Administrator
  • Create, manage, and distribute monthly labour and cost reports to site stakeholders
  • Create new vendor requests for site stakeholders on the Procurement Portal, Ariba
Governance

  • Control receipt and upload of Contractor Job Reports to the SharePoint Library, highlighting defects, followups, or gaps to Key Site Stakeholders
  • Support key compliance activities e.g., contractor insurances renewals
  • Manage annual site license renewals
  • Manage the site fleet maintenance and upkeep on behalf of the engineering and HSE Teams
Administrative

  • Manage the Contracts Group Shared Mailbox on behalf of the Contracts Administrator
  • Control site repair processes for established contractors, ensuring stakeholder engagement
  • Control operator access to the site Forklift Truck fleet
  • Support and provide cover to the Contract Administrator as required.
Critical knowledge

Job holder must have detailed knowledge of the following systems:

  • SAP
  • Microsoft 365 including SharePoint

It is essential that the job holder has:

  • Experience of working with administrative processes in a manufacturing/engineering environment.
  • Experience of financial processes i.e., invoicing process, PO management
  • Ability to interpret job reports and understand statutory requirements.

Job holders must have the ability to:

  • Follow and administer the site processes effectively.
  • Plan and organise a library / archive of technical and statutory records.
  • Understand the impact of noncompliance and act accordingly.
  • Communicate effectively
  • Ensure a high attention to detail
Additional information

  • Concern for Standards the Job holder must be able to work to the highest standards in all aspects of systems compliance.


  • Tenacity

  • The Job holder must be able to stick with the delivering key tasks to ensure the
  • Site continues to maintain and improve operational compliance performance.
  • Thoroughness the Job holder must be able to ensure that all activities are completed fully and accurately.
  • The Successful applicant must be able to demonstrate that they are eligible to live and carry out the particular role in the UK.


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